Office Assistant

Opportunity ID

10259

Department

Practice Management

Location(s)

Galveston

State

Texas

Function

Administrative and Office Services

Job Description

As CohnReznick grows, so do our career opportunities. As one of the nation's top professional services firms, CohnReznick creates rewarding careers in advisory, assurance, and tax with team members who value innovation and collaboration in everything they do!

CohnReznick helps organizations optimize performance, manage risk, and maximize value through CohnReznick LLP (assurance services) and CohnReznick Advisory LLC (advisory and tax services). Together, the firm provides leaders with deep industry knowledge and relationships, solutions to address clients' unique business goals and risks, and insight on how emerging market forces can drive opportunity. With offices nationwide, the firm serves organizations around the world as an independent member of Nexia.

We currently have an exciting career opportunity for an Office Assistant to join the team in our Galveston offices.

Due to the nature of this role, this position is considered 100% on-site which means it must be consistently performed at an assigned CohnReznick office location and requires daily commute to the office location.

WHY COHNREZNICK?

At CohnReznick, we're united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it's working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your "why" at the firm.

We believe it's important to balance work with everyday life - and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volunteer.

YOUR ROLE.

Responsibilities include but not limited to:

• Serve as the first point of contact for employees, visitors, clients, vendors, candidates, and new hires by providing a professional, courteous, and welcoming experience.
• Answer and manage multiple phone lines, direct calls, and respond to general inquiries.
• Greet visitors and guests, escort them to conference rooms, and offer refreshments as appropriate.
• Schedule meetings and reserve conference rooms, training rooms, and other shared office spaces.
• Receive and coordinate incoming vendor and delivery services.
• Support daily office operations by handling a variety of administrative, clerical, and customer service tasks.
• Maintain the appearance and organization of office common areas, conference rooms, and reception spaces throughout the day, including replenishing supplies and tidying workspaces.
• Coordinate food deliveries, meeting setups, and event-related cleanup.
• Monitor, clean, and maintain office kitchen equipment, including coffee machines and refrigerators.
• Inventory, order, stock, and replenish office, kitchen, and breakroom supplies, snacks, and refreshments.
• Maintain copiers, printers, and other office equipment by replenishing paper and toner supplies, troubleshooting minor issues, and coordinating service calls as needed.
• Operate office equipment including copiers, scanners, postage meters, and binding equipment.
• Prepare documents for scanning, copying, printing, binding, and distribution as needed.
• Submit maintenance and repair requests to building management and facilities teams and follow through to resolution.
• Coordinate and escort vendors providing maintenance, repair, or installation services throughout the office.
• Monitor and respond to requests received through the Office Services mailbox.
• Process incoming and outgoing mail, including sorting, distributing, scanning, and electronically forwarding correspondence to appropriate recipients.
• Retrieve and distribute mail, packages, certified mail, and deliveries on a daily basis.
• Prepare and ship packages and documents using FedEx, certified mail, courier services, and other delivery providers.
• Monitor the shared eFax mailbox and distribute received documents appropriately.
• Order and maintain inventory of stationery, letterhead, presentation materials, and specialty business forms.
• Assist with document processing projects, including scanning and handling tax return documentation and other confidential records.
• Provide administrative support to the Office Coordinator, Office Manager, and other business units as needed.
• Serve as a flexible resource during special projects, busy periods, office events, and after-hours support needs.
• Collaborate with team members to provide cross-functional backup coverage and ensure continuity of office operations.
• Perform other related duties and responsibilities as assigned.

YOUR EXPERIENCE.

The successful candidate will have:

• High school diploma or equivalent required; associate degree preferred.
• 3 - 5 years of experience in administrative support, office services, or related office operations roles.
• Experience supporting professionals, managers, or senior-level executives preferred.
• Experience working in a fast-paced, deadline-driven environment.
• Exceptional customer service and client-focused mindset.
• Strong verbal and written communication skills, including business grammar and proofreading abilities.
• Excellent organizational, time-management, and multitasking skills with strong attention to detail.
• Ability to prioritize competing responsibilities and meet deadlines in a high-volume environment.
• Demonstrated ability to work independently with limited supervision while collaborating effectively with team members at all levels.
• Professional demeanor, appearance, and interpersonal skills.
• Adaptability and flexibility to shift priorities and manage changing business needs.
• Strong follow-through and problem-solving abilities.
• Reliable, dependable, and highly motivated with a positive attitude.
• Ability to accept constructive feedback and demonstrate a commitment to continuous improvement.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Willingness to work additional hours during peak business periods and special events as needed.
• Proficiency with Microsoft Outlook and working knowledge of Microsoft Word, Excel, and other Microsoft Office applications.
• Comfortable learning and utilizing new technology, software applications, and office systems.
• General knowledge of office practices, procedures, and administrative support functions.

In addition, please take a moment to review our Universal Job Standards.

Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or one of our other roles.

"CohnReznick" is the brand name under which CohnReznick LLP and CohnReznick Advisory LLC and their respective subsidiaries provide professional services. CohnReznick LLP and CohnReznick Advisory LLC (and their respective subsidiaries) practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. CohnReznick LLP is a licensed CPA firm that provides attest services to its clients. CohnReznick Advisory LLC provides tax and business consulting services to its clients. CohnReznick Advisory LLC and its subsidiaries are not licensed CPA firms.

CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see Equal Employment Opportunity Posters.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@CohnReznick.com Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.

CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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