Office Assistant 3 | WCCW Records

Office Assistant 3 | WCCW Records

Salary

$4,096.00 - $5,425.00 Monthly

Location

Pierce County - Gig Harbor, WA

Job Type

Full Time - Permanent

Job Number

2026-05971

Department

Dept. of Corrections

Division

Employee & Organizational Support Division

Opening Date

07/20/2026

Closing Date

7/30/2026 11:59 PM Pacific

Salary Information

The high end of the salary range, Step M is typically a longevity step

• Description
• Benefits
• Questions

Description

Office Assistant 3 | Records

Full Time | Permanent

Location: Washington Corrections Center for Women | Gig Harbor, WA

Salary Range: $4,096 - $5,425 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The candidate of choice must be comfortable working in a correctional facility as you will be required to work at the Washington Corrections Center for Women daily as this position is not eligible for telework.

The Washington State Department of Corrections is seeking a highly organized, detail-oriented professional to join the Records Team at the Washington Corrections Center for Women (WCCW) as an Office Assistant 3! This is a mission-critical role that supports the safe, lawful, and efficient movement of individuals through the correctional system. If you thrive in fast-paced environments, value accuracy, and take pride in meaningful public service, this position offers the opportunity to make a real impact behind the scenes.

Because this position handles confidential correctional records, integrity, discretion, and exceptional attention to detail are essential. You will be entrusted with information that has a direct impact on people's lives, institutional operations, and public safety, making this role both highly responsible and deeply meaningful.

We are looking for someone who brings strong administrative skills, knowledge of office systems and procedures, and the ability to work independently while staying organized under pressure. If you are excited to begin or grow a career in public service and want to play a vital role in keeping the justice system running smoothly, this is an opportunity to step into work that truly matters.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

Incomplete application packages may disqualify an applicant from the application process.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated inthis job posting. Qualified applicants whose responses most closely match the requirements of this position may beinvited to interview. Carefully review your application before submitting. All information may be verified, anddocumentation may be required. The initial screening will be solely based on the contents and completeness of theapplication materials submitted.

Duties

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Office Assistant 3, some of your duties will include:

• Creating and maintaining both electronic and hard copy central files which could look like:

• Preparing interview sheet and emergency contact forms for all admissions.

• Scanning and indexing documents into OnBase

• Reviewing, scanning, and accurately indexing documents received via e-mail from DOC staff, courts, law enforcement agencies etc.

• Creating and maintaining central files

• Verifying all documents for accuracy, scanning and filing electronically and in the central file

• Corresponding with the Revoke and Return Unit via e-mail to provide judgment and sentence, jail certifications, and other sentencing documents for sentence entry

• Incoming/intake to include:

• Assisting in processing incoming transport by interviewing individuals, taking photos, and making identification cards

• Preparing DNA packet, forwards completed DNA packets to Washington State Patrol and reviews OMNI report monthly to ensure DNA status has been updated

• Mail/access/callout

• Maintain trackers/spreadsheets

• Processing fingerprint cards

• Other duties as assigned

Qualifications

What we need (required qualifications):

• High School diploma or equivalent
• At least one (1) year of general clerical experience. General clerical experience can be defined as: experience in answering incoming calls, redirecting incoming calls, processing and distributing incoming mail, sorting paperwork, files, and legal documents, maintaining records and files, preparing reports and/or entering data into spreadsheets for tracking purposes.

What will make your application stand out (preferred qualifications):

• Intermediate skills for the MS Office Suite (especially MS Excel, Word, and Outlook), knowledge.

Conditions of Employment:

• Skills test: must be able to satisfactorily complete the WCCW Records Unit competency test.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• May require ability to sit and/or stand for an extended period of time
• May require extensive computer work for long periods of time
• May be required to assemble, package, lift or relocate files for archiving and/or transporting that may weigh up to forty (40) pounds
• Duties will include stooping, kneeling, or crouching

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• Peoples safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting peoples success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email dochreos@doc1.wa.gov or call us at 360-515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Are you a current DOC employee?

• Yes
• No

02

Do you have a high school diploma or equivalent?

• Yes
• No

03

Do you have at least one (1) year of general clerical work experience?

• Yes
• No

04

Based on how you answered the previous question, please describe how you gained this experience. Please include employer(s) and dates of employment. If you answered as not having the experience as mentioned in the previous question, please respond with N/A. Do not respond with "see resume".

05

Do you have the ability to relocate/transport up to forty (40) pounds?

• Yes
• No

06

Do you have experience working in a correctional setting?

• Yes
• No

07

This position requires the ability to assist individuals with various criminal backgrounds. Is this something you would be willing to do?

• Yes
• No

08

Please describe your experience working with confidential information.

09

This position requires excellent organization while completing tasks with competing deadlines. Please describe a time you were asked to complete a task with a short deadline that competed with other tasks. If you do not have this experience, please put NA. See resume will be considered an incomplete answer.

10

Which one of the following best describes your skill level for using a computer to perform tasks such as creating documents using Word, entering data into a database, using the Internet for searches, creating Excel Spreadsheets and using Outlook?

• I do not have enough skills to meet the definition of the basic skills below.
• BASIC: Create, save, preview and print a basic document; edit selected text; change font appearance; create and format a worksheet; compose email messages and organize emails into folders.
• INTERMEDIATE: Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks, borders, headers and footers; use advanced formulas; organize tables and worksheets; create and modify charts; set calendar options; sort, find and filter messages; create distribution lists; share and delegate folder access; customize toolbar, menu bar, quick access tool bar and the To-Do bar; customize message options.
• ADVANCED: Insert content using quick parts; control text flow; perform mail merge function; uses macros for tasks; insert cover pages and table of contents; track changes and comments; insert bookmarks, footnotes and endnotes; add hyperlinks; cross-references and citations; link documents to excel worksheets; merge documents; redaction function; hide text; add digital signature, restrict access and use passwords; create, protect and automate forms; create and edit micros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data list outline; consolidate data and link workbooks, export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, personalize email with stationary and themes; create signatures; configure email security settings; group items and create search folders; apply conditional formatting; manage data files; create mail merge using contacts; archive messages.
• EXPERT: Able to use and train others in all Word, Excel and Outlook functions listed above.

11

Mark the response that best describes your typing or keyboarding skills - i.e. words per minute (wpm).

• 20-29 wpm
• 30-39 wpm
• 40-49 wpm
• 50-59 wpm
• 60 wpm or more

12

How did you hear about this opportunity?

• Careers.wa.gov; jobs.doc.wa.gov; or governmentjobs.com
• Indeed
• DOC social media (Facebook, LinkedIn, Twitter)
• Job/career fair
• Job boards (Monster. ZipRecruiter, GlassDoor, CareerBuilder)
• WorkSource
• Veteran outreach
• Referral from current DOC employee
• Other

13

If hired for this position, do you currently possess required documents to allow you to legally work within the United States? (The below link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents)

• Yes
• No

14

If hired for this position, will you require employer sponsorship, either now or in the future?

• Yes
• No

15

Did you ATTACH a current resume, cover letter, and 3 professional references to this application?

• Yes
• No

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov