Announcement
Details
Open Date 04/22/2026 Requisition Number PRN44811B Job Title Office Administrators Working Title Office Administrator Career Progression Track P00 Track Level P4 - Advanced, P3 - Career, P2 - Developing, P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area U of U Health - Academics Department 00196 - Health & Kinesiology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 45,000-53,000 DOE Close Date 06/22/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
The Department of Health & Kinesiology (HK) is a dynamic, research-driven unit within the University of Utah's College of Health-one of the largest colleges on campus, comprising multiple interdisciplinary departments focused on advancing health and human performance. HK is dedicated to enhancing health, quality of life, and human performance through the discovery and application of scientific knowledge related to physical activity and wellness.
The department integrates cutting-edge research, innovative teaching, and real-world application, positioning it as a leading contributor to both academic scholarship and community health outcomes.
The department offers a comprehensive portfolio of undergraduate and graduate programs spanning kinesiology, community health, emergency medical services, and health education. These programs emphasize both scientific foundations-such as biomechanics, physiology, and motor control-and practical, hands-on learning experiences that prepare students for diverse health-related careers and advanced study. HK is characterized by a strong, collaborative faculty with expertise across exercise science, public health, behavioral science, and neuroscience. Faculty are actively engaged in impactful research and mentorship, contributing to the department's reputation for academic excellence and innovation.
As a central department within the College of Health, HK plays an essential role in supporting student success, advancing research initiatives, and fostering interdisciplinary collaboration. Its work extends beyond the classroom through community partnerships, training programs, and applied research that directly improve public health and human performance.
This position serves as a critical operational and relational hub within the department. The role requires consistent, direct interaction with faculty, staff, and students, supporting day-to-day functions as well as broader departmental initiatives. Given the department's size, scope, and impact, this position is essential to maintaining effective communication, coordination, and overall success across HK's academic and research missions.
Compensation will be negotiated based on experience, qualifications, and department budget.
Responsibilities
Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology.
Helps maintain employment record management system.
Submits, reviews and evaluates personnel action forms.
Makes budgetary recommendations and adjustments.
Writes and edits program related publications and promotional or educational materials.
Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
May develop departmental procedures as needed.
Other department tasks as assigned.
Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials.
Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.
Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
None
High School Diploma or Equivalent
Associate Degree
Bachelor's Degree
Master's Degree
Doctorate Degree
Less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more, but less than 8 years
8 years or more, but less than 10 years
10 years or more, but less than 12 years
12 years or more, but less than 14 years
14 years or more
Applicant Documents
Required Documents
Optional Documents
The state’s oldest and largest institution of higher education, the University of Utah is the flagship university of the state. The University offers more than 100 undergraduate and 90 graduate degree programs to more than 31,000 students (23,500 undergraduate and 7,500 graduate). The University is noted for its high research profile, its diversity of ideas and people, its stunningly beautiful setting and the warmth, friendliness, and collegiality of its faculty staff, and students. Imagine yourself working in a collaborative, creative, respectful environment where everyone’s contribution is needed and appreciated – University of Utah!