Office Administrator

Kforce has a client in Saint Louis, MO that is seeking an Office Administrator to provide responsive and high-quality office support and administrative assistant services.

Responsibilities:

• Manage calendar and prioritize inquiries and requests, resolve scheduling conflicts, schedule internal and external meetings for the corporate leaders as requested
• Prepare certain documents on behalf of leaders and ability to proofread materials for clarity, completeness, and accuracy
• Prepare and send letters as directed
• Order, schedule and set up food for luncheons and trainings
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Perform research as needed
• Create reports, presentations and meeting minutes as requested
• Develop and carry out an efficient documentation and filing system
• Coordinate events as necessary
• Perform other general administrative duties and project work as assigned

Office Services:

• Greet and assist onsite guests
• Order and timely maintain office supply inventory in the building
• Identify opportunities for process and office management improvements, and support these improvements
• Ensure office policies and procedures are implemented appropriately
• Assist with office layout planning and office moves with Corporate Facilities
• Place service calls for office equipment and act as the primary point of contact for general office inquiries and building maintenance
• Maintain and stock copy room, kitchen and conference rooms in an orderly and timely manner
• Ensure a clean and organized office environment
• Provide oversight for the safety and security of employees and their property
• Manage expense reporting according to internal policies and procedures
• Oversee proper maintenance for coffee service, vending machines, cleaning, etc.