Office Administrator

Job Title: Office Administrator

Location: New York, NY

Industry: Non-profit

Pay: $30 – $40 / Hour (depending on experience)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with our client, a mission-driven nonprofit organization dedicated to supporting community initiatives and providing essential services to a diverse population. The organization fosters a collaborative environment focused on impact, operational excellence, and community engagement.

Job Description

The Office Administrator will support daily office operations and provide administrative coordination across departments. This role is ideal for someone highly organized, detail-oriented, and comfortable managing multiple priorities while ensuring smooth day-to-day workflow in a fast-paced environment.

Key Responsibilities

• Maintain and organize office records, ensuring documents are accurate, accessible, and properly filed
• Draft, edit, and format internal and external communications, reports, and administrative materials
• Coordinate and manage schedules, meetings, and appointments for team members
• Serve as a point of contact for internal staff and external partners, handling inquiries and directing communications appropriately
• Track and manage documentation, including collecting and organizing necessary records and files
• Support coordination of meetings, including logistics, materials preparation, and follow-ups
• Monitor deadlines and ensure timely completion of administrative tasks and projects
• Conduct basic research and compile information to support team initiatives
• Assist with general office operations, including supply management and administrative processes
• Follow up on outstanding items and ensure tasks are completed efficiently

Qualifications

Experience:

• 3–5 years of administrative, office coordination, or operations support experience
• Experience managing multiple priorities and supporting team operations

Technical Skills:

• Proficiency in Microsoft Office Suite, including Excel

Soft Skills:

• Strong organizational skills with a high level of attention to detail
• Excellent written and verbal communication
• Ability to multitask and prioritize effectively
• Proactive and solutions-oriented mindset

Education:

• Bachelor’s degree preferred

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.