Office Admin

ALL TexPosition Summary: Provide administrative support for the office, management, and staff to include greeting visitors, answering phones, customer service, and other administrative duties. The ideal candidate will be a self-starter who can multi-task and enjoys assisting guests and staff.

Role Qualifications:

• Must be proficient with Microsoft Office, specifically Excel
• Must be extremely well-organized and detail-oriented, with exposure to office and manufacturing environments
• Must have excellent communication skills and the ability to interact with internal employees and external vendors

Primary Responsibilities:

Office Administrator

• Handle phones, calendar, travel, meeting-related activities, and miscellaneous confidential projects
• Greet visitors, contractors, and job applicants; direct all visitors to the appropriate person or department
• Coordinate internal meeting logistics (e.g., facilities, conference rooms, food services)
• Sort and distribute incoming mail daily; manage the postage machine
• Maintain professional appearance of office, including kitchen area
• Monitor facility safety, security, and maintenance by coordinating with management
• Assist management and staff with administrative functions as needed
• Perform other duties as assigned

HR (Human Resources) Assistance

• Maintain confidential employee files and discard sensitive documents appropriately
• Assist with planning and facilitating company functions and events
• Support employee communications including bulletin board updates, company memos, and email distribution
• Provide clerical support to the safety committee
• Perform other duties as assigned

Essential Skills and Experience:

• High school diploma or equivalent certification required
• Ability to interact effectively with individuals at all levels inside and outside the organization
• Strong decision-making skills in complex situations
• Exceptional written and verbal communication skills