McAuliffe Administrative Assistant I

McAuliffe Elementary School is seeking a positive and organized Administrative Assistant I to embrace the excitement of our front office. We know you will fall in love with the opportunity to spend a the day with our amazing young people and staff at McAuliffe each day.

The Administrative Assistant I plays a crucial role in ensuring the smooth and efficient operation of the school's administrative functions. This position is responsible for providing comprehensive administrative support to the principal, staff, students, and parents, fostering a welcoming and organized environment. Please give Matt Malcore a call at (920) 391-2522 to learn more.

Essential Functions:

• Follows the Core Values of the Green Bay Area Public School District as driver of our words and actions.

• Excellence: Students and educators analyze, pursue learning, research, think creatively and work independently and/or collaboratively while applying their knowledge, abilities and skills with depth and critical thinking to both familiar and unfamiliar situations.

• Engagement: Active and enthusiastic involvement in and out of the classroom

• Equity: Systems and procedures we use to place students into nurturing and rigorous settings where students' cultural approaches are honored and students are empowered to fully use their capacities. Equity enhances the quality and accessibility of opportunities

• Integrity: Demonstrating fairness in judgment and action

• Responsibility: Fulfilling obligations in a dependable manner and accepting consequences

• Promotes efforts on diversity, establishes best practices and utilizes skills to remove barriers for students of diverse backgrounds.

• Creates a favorable professional impact on students, parents, community, and other employees.

• Maintains confidentiality in verbal, written, and electronic communication.

• Refers confidential information to the appropriate person.

• Follows safe practices and adheres to safety standards.

Responsibilities

• Perform routine data entry and recordkeeping.
• Maintain organized digital and physical files.
• Compile and analyze data for reports.
• Foster positive working relationships.
• Communicate effectively to provide and obtain information.
• Schedule and coordinate meetings.

General Responsibilities

• Prepare interoffice communications.
• Create documents for reproduction.
• Generate business forms and labels.
• Gather and compile information for reports.
• Proofread and edit documents.
• Conduct research using various sources.
• Maintain an organized filing system.
• Manage inventory records.
• Perform receptionist duties, including greeting visitors and providing information.
• Explain policies and procedures to stakeholders.
• Handle information discreetly and professionally.

Additional Essential Functions - K-8:

• Organizes field trips including scheduling buses, collecting money, and submitting invoices for payment.
• Manages the school calendar, coordinating after school activities with appropriate parties.
• Records course scheduling in the student information system.
• Assists principal with budget transfers and other related budgetary activities.
• Prepares all bank deposits.
• Downloads student medical information, dispensing medications and keeping records, as applicable.
• Prepares and maintains files, including but not limited to, cumulative and medical files.
• Oversees student enrollment including verifying birth certificates, conducting address verifications, collecting immunization records, and processing withdrawals.
• Monitors volunteer background check requests and maintains approved school lists.
• Perform other job-related tasks as directed by the supervisor.