Human Resources Administrative Assistant

Human Resources Administrative Assistant

Boston, MA | Nonprofit Organization

A well-established nonprofit organization in Boston is seeking a Human Resources Administrative Assistant to provide administrative support to the HR and Talent Acquisition teams. This position will focus heavily on recruiting coordination, onboarding administration, recordkeeping, and HR operations. The ideal candidate is highly organized, detail-oriented, and enjoys managing processes behind the scenes to ensure a smooth employee experience.

Responsibilities:

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• Schedule interviews and coordinate calendars for candidates and hiring managers.
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• Prepare offer letters, onboarding documents, and new hire paperwork.
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• Maintain employee files and ensure HR records are accurate and up to date.
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• Manage background checks, reference checks, and onboarding workflows.
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• Post and maintain job openings on job boards and recruiting platforms.
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• Track candidate activity and maintain data within the applicant tracking system (ATS).
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• Assist with benefits enrollment, HR compliance documentation, and employee communications.
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• Process employment verifications, status changes, and HR-related correspondence.
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• Support payroll and HR teams with data entry, reporting, and administrative projects.
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• Answer employee inquiries and provide general administrative support to the HR department.
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Qualifications:

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• 2+ years of administrative experience in HR, recruiting, office administration, or a related field.
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• Strong organizational skills with exceptional attention to detail.
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• Experience managing calendars, documents, and confidential employee information.
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• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
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• Experience with HRIS and/or applicant tracking systems preferred.
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• Strong customer service and communication skills.
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Salary Range: $55,000 - $60,000 depending on experience.