Human Resources Administrative Assistant

Human Resources Administrative Assistant

Salary

$63,058.79 - $87,322.36 Annually

Location

Boston Police Headquarters - 1 Schroeder Plaza

Job Type

Full-Time

Job Number

2026-00194

Department

Police Department

Opening Date

10/26/2026

Closing Date

12/27/2026 11:59 PM Eastern

• Description
• Benefits

Overview

This is a provisional appointment.

Reporting to the Civilian Employment & Recruitment Analyst, the Human Resources Administrative Assistant will perform a variety of administrative and clerical duties within the Human Resources Division.

Responsibilities

The HR Administrative Assistants primary responsibilities include preparing and processing various documents and electronic forms relating to all personnel transactions for department personnel, providing administrative and clerical support to the Employment Services unit, and assisting with assignments that support the success of the Human Resources Division.

• Assist in hiring process for civilian personnel including tracking new hires and applicants.
• Enter and maintain applicant information and status using NEO-GOV.
• Administer requisitions in the Career Center; ensures job requisitions in NEO-GOV conform to personnel policies and procedures, i.e., checks to ensure details such as number of targeted and available openings, position numbers, posting dates and sites, departmental promotional language, skills/experience conform to accepted policy, and hiring team and question sets are entered correctly.
• Maintain interview and hiring records.
• Schedule screening assessments and pre-screening appointments (i.e. drug test, finger prints) for prospective candidates.
• Coordinate pre-employment paperwork and onboarding process.
• May administer employment screening tests for prospective candidates.
• Assist in scheduling interviews for various departments as needed.
• Assist candidates with the employment process and the completion of new hire forms.
• Process hire transactions in PeopleSoft.
• Serve as back-up to other HR assistants.
• Assist with Human Resources projects and assignments such as the Recruit Class, Promotional Exams, and Annual Compliance.
• Perform other related work as required.

Minimum Entrance Qualifications

• Applicants must have a minimum of three (3) years of full-time or equivalent part-time paid professional experience performing administrative work.
• Ability to exercise good judgment, focus on detail, and maintain a high level of confidentiality as required by the job.
• The ideal candidate should have excellent organizational, communication, writing and interpersonal skills; demonstrated attention to detail and a strong work ethic.
• Preference given to applicants with human resources and HRIS/HCM systems experience.

CRIMINAL RECORD CHECK REQUIRED

PRE-EMPLOYMENT DRUG TEST REQUIRED

BOSTON RESIDENCY REQUIRED

Terms:

Union/Salary Plan/Grade: SEIU/RL-16

Hours per week: 35

The City of Boston is proud to be an Equal Opportunity Employer. We invite applications from all qualified individuals and do not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other protected category.

At the City of Boston, we provide our employees with a wide array of benefits and resources that foster both their professional and personal development. Our goal is to make City government a place where everyone is empowered to make a positive impact for the communities in which we live, work, and play.

For full-time positions, employees may be eligible for the following benefits depending on the nature of their employment and applicable Collective Bargaining Agreement (CBA) for the position. View the Collective Bargaining Agreements page to learn more.

Benefits Available to City Workers

• Retirement & Savings Opportunities: Membership in the Boston Retirement System (BRS), a benefit pension plan providing lifetime income to vested employees when they retire, along with deferred compensation options to help you build a secure future. Visit boston.gov/retirement to learn more.

• Health Insurance & Benefits: The City offers competitive medical, dental, and vision coverage, plus flexible spending (FSA), dependent care accounts, and life insurance for our employees. Visit boston.gov/insurance to learn more.

• Other Benefits: City employees enjoy a benefits package featuring paid time off and leave, subsidized transit (MBTA and Bluebikes), educational assistance, and employee wellness programs. Visit boston.gov/life-city-boston to learn more.

• Salary information: To view salary plans and understand how salaries work at the City of Boston, go to boston.gov/salary.

Part-time employees who are scheduled to work for 20 hours or more per week may also be eligible for benefits on a pro-rated basis. Please refer to the applicable Collective Bargaining Agreement (CBA) to learn more about any benefits available for this position.

If you have any questions about the benefits offered for this position, please contact the Office of Human Resources at 617-635-3370 or ohr@boston.gov.

Employer City of Boston (MA)

Address 1 City Hall Plaza, Room 612

Boston, Massachusetts, 02201

Phone 617-635-3370

Website https://www.boston.gov