HR and Office Coordinator

The HR & Office Coordinator is a dual-function role responsible for keeping our day-to-day operations running smoothly by handling everything from welcoming new hires and managing employee documentation to driving event planning and maintaining a stocked, well-functioning workspace. Plan, organize, and execute internal office events, including holiday parties, teambuilding outings, milestone celebrations, happy hours, and staff lunches.

Position Overview:

Position: HR and Office Coordinator
 Location: 1635 N.E. Loop 410 San Antonio, Texas 78209
 Compensation: $57,000 - $64,000, depending on qualifications and experience
 Work Schedule: Onsite | Monday-Thursday (8:00am – 5:00pm), Friday (8:00am – 3:00pm) | Occasional evening or weekend work may be required based on business needs.
 Employment Type: Non-Exempt | Full-Time

 

Why join Catholic Life Insurance?

Join an organization where your work has a lasting impact. Catholic Life Insurance is more than an insurance and retirement provider—we’re a not-for-profit, member-focused organization committed to helping people protect what matters most and build a more secure future.

 

Our team is guided by compassion, integrity, and service, with a shared commitment to supporting our members and strengthening the communities where we live and work. Here, you’ll have the opportunity to be part of a purpose-driven organization focused on building hope, security, and stronger communities for generations to come.

 

For more information about Catholic Life Insurance, visit Home Page - Catholic Life Insurance

 

What We Offer:

• Comprehensive health and retirement benefits, including 401k Matching
• Paid annual, sick leave, and company holidays
• Group life insurance and long-term disability insurance
• Opportunities for advancement within the company
• Professional Development - Paid LOMA courses
• Volunteer opportunities
• 38.5-hour work week (Monday - Friday)

---

 

Be the Heart of Our Workplace—Supporting People, Culture, and Daily Operations!

The HR & Office Coordinator is a dual-function role responsible for keeping our day-to-day operations running smoothly by handling everything from welcoming new hires and managing employee documentation to driving event planning and maintaining a stocked, well-functioning workspace.

 

This role will be heavily focused on two key elements:

 

Human Resources Support

• Organize, update and maintain employee records, including personal information, employment history, and benefits.
• Backup to payroll HR system support.
• Maintain confidentiality of sensitive information and ensure all activities comply with company policies.
• Employee workers’ comp claim requests.
• Administer performance reviews, employee benefits coordination, FMLA/ADA requests and recruitment.
• Lead the administrative onboarding process for new hires, ensuring smooth orientation schedules, tech setups, and welcoming communication.
• Verify and process Form I-9 documents, perform background checks, and maintain accurate employee records in accordance with federal and state regulations.
• Assist in preparing HR reports and metrics for management review.
• Provide support to other departments as needed, including data entry, research, and special projects.

 

Office Operations & Administration

• Monitor, order, and restock office supplies, kitchen goods, snacks, and equipment to ensure seamless day-to-day operations.
• Coordinate with building management, cleaning staff, catering companies, and office supply vendors to address maintenance issues and delivery schedules.
• Greet guests, candidates, and delivery personnel.
• Plan, organize, and execute internal office events, including holiday parties, teambuilding outings, milestone celebrations, happy hours, and staff lunches.
• Lead and manage the internal Event Planning Committee, facilitating meetings, driving brainstorming sessions, and delegating responsibilities to execute successful events.
• Ensure common areas, conference rooms, and kitchen facilities remain tidy, stocked, and presentable.
• Perform other related duties as assigned.

 

---

 

What You’ll Bring:

• An associate’s degree in related field is required. A bachelor’s degree is preferred.
• 2+ years of experience in administrative, office management, or HR support role.
• Demonstrated experience coordinating logistics and vendors for team events, celebrations, or community activities.
• Working knowledge of onboarding workflows and compliance tasks, including hands-on experience verifying Form I-9 documents is preferred.
• Proficiency in using HRIS software (e.g., ADP) and other HR and payroll tools.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional communication and interpersonal skills. You're approachable, responsive and comfortable building relationships with people at all levels.
• Ability to learn and effectively use multiple computer and administrative systems.
• Meticulous approach, with a commitment to precision and high standards in every task.
• Proven ability to set priorities, keep multiple projects moving, and perform well when the pace picks up.

 

Physical Requirements:

• Constant use of eye, hand, and finger coordination enabling the use of equipment and writing utensils.
• Sitting frequently up to 1 hour at one time; occasionally up to 4 hours at a time.
• Use of a computer frequently for up to 4 hours at a time.

 

Work Environment: This position works in an office setting, during regular business hours, and may occasionally require carrying objects of up to 20 pounds. Reasonable accommodation may be provided for individuals with disabilities.

 

---

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

 

 

 Help People Thrive and Keep Operations Moving – Join Our Team!

 

If you enjoy being the person who turns a good workplace into a great one, this role is for you. From a new hire’s first day to the last detail of a team celebration, your work will shape how our people experience Catholic Life Insurance.

 

Apply today and help us build a workplace where everyone thrives!

 

Pay Range: USD $57,000.00 - USD $64,000.00 /Yr.