Higher Education Administrative Assistant III

Posting Information

Position Information

Posting Number CS00649 Position Title Higher Education Administrative Assistant III Division Academic Affairs Division Department Name Feinstein School of Education and Human Development Position Type Staff - Classified General Statement of Duties

Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software; and to do related work as required.

Supervision Received

Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies, procedures and methods.

Supervision Exercised

To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I's and II's or other staff assigned; As assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I's and II's, or other assigned staff.

Position Overview

The Higher Education Administrative Assistant III provides advanced administrative and operational support to the Feinstein School of Education and Human Development, contributing to the effective delivery of academic programs and services. Working closely with faculty, staff, and students, this position coordinates school activities, maintains academic and research records, prepares reports, and facilitates access to campus resources. The role also supports grants and financial processes, reviews transactions, monitors expenditures, coordinates purchasing and inventory, and processes student work-study payroll information. Using college enterprise systems, the position supports accurate reporting, efficient operations, and compliance with institutional and state requirements. This position offers an opportunity to contribute to the work of the Feinstein School of Education and Human Development while applying strong organizational, communication, and problem-solving skills.

Illustrative Examples of Work Performed

• Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions.
• To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.
• To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department.
• To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department.
• To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data.
• To oversee the operations of department-specific programs.
• To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations.
• To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc.
• To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc.
• To create and manipulate advanced queries within the college's enterprise software system such as class rosters, academic transcripts, faculty load reports.
• To make classroom reservations utilizing the college's event management computer system.
• To convey pertinent information to faculty, staff, students and visitors within an academic department.
• To enter hours worked for the biweekly work study student payroll for the academic department.
• To maintain electronic and/or paper records for the academic department.
• To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty.
• To maintain and requisitions department supplies utilizing the college's enterprise software system in compliance with college and state purchasing protocols. As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department.
• To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department.
• To do related work as required.

Education

Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems.

Experience

Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software.

Or Combination of Education and Experience

Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Additional Required Qualifications Knowledges Skills and Capacities

The ability to integrate information from one type of application package to another; Excellent oral and written communication skills and interpersonal skills; the ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; a working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to organize departmental activities; the ability to work independently as well as part of a team; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; the ability to handle multiple tasks quickly with attention to detail; the ability to handle and maintain confidential matters; a working knowledge of a higher education system; the ability to generate accurate and concise informational and statistical reports; and related capacities and abilities.

Preferred Qualifications

• Associate's degree in Business, or related field.
• Experience working in a college setting.

Position Details

FLSA Non-Exempt Full Time / Part Time Full-time Work Schedule

Full-Time, 35 Weekly Hours

Monday - Friday

8:30AM - 4:30PM

Academic or Calendar Year Calendar Benefits

Full-time employees enjoy an array of benefits including:

• Health and Wellness - Medical, Dental & Vision
• Wellness Incentives and Rewards
• Paid time Off - Vacation, Sick & Holiday
• Retirement Benefits
• Disability and Insurance Benefits
• Education Benefits - Tuition waivers for RIC, CCRI & URI

For a complete listing, visit Employee Benefits.

Reports To (Title) Dean, Feinstein School of Education and Human Development Position Status Restricted - C End of Restricted or Limited Position 05/01/2026 Civil Service List No Union Code classified Salary Grade 317CA Minimum Salary for Grade $50,915 Maximum Salary for Grade $55,777 Added Salary for This Position Collective Bargaining Unit Council 94 Local 2879

Posting Information

Number of Positions Available 1 Anticipated Start Date 10/24/2026 Application Open Date Application Close Date 11/05/2026 Special Instructions

• Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool that may be used to assess computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
• Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter