General Office Assistant - Irving, TX

Position: General Office Assistant

Full-Time: 40 Hours

Location: Irving, TX (Fully Onsite)

Contract: ASAP Start (Once Onboarding Clears) – 2/10/2027 (Potential Extension or Temp to Perm)

Schedule: Monday – Friday; 9 AM – 5:30 PM

Pay Range: $17.91/HR, Paid Weekly

Position Overview:

We are seeking a detail-oriented General Assistant to support daily office operations by performing a variety of clerical and administrative tasks in a fast-paced, high-volume environment. This role is ideal for someone who is organized, dependable, and enjoys routine work while maintaining a high level of accuracy.

Key Responsibilities:

• Perform high-volume scanning, filing, sorting, and document retrieval.
• Create and maintain both physical and electronic files.
• Enter data accurately and maintain records and databases.
• Proofread documents for accuracy and completeness.
• Compile, review, and update reports using Microsoft Excel.
• Process departmental paperwork and correspondence following established procedures.
• Research and verify information contained within files and records.
• Assist with general administrative and clerical duties as assigned.

Physical Requirements:

• Work is performed onsite in an office environment.
• Regularly stand, communicate, and interact with team members.
• Occasionally walk, bend, stoop, kneel, or crouch.
• Lift and move materials weighing up to 30 pounds as needed.
• Ability to perform close-detail work and maintain visual focus.

Qualifications:

• High school diploma or equivalent required.
• Current Texas Notary Commission required.
• Remote Online Notary (RON) Certification is a plus.
• Previous mortgage industry experience is preferred.
• Strong customer service and communication skills.
• Ability to multitask, prioritize assignments, and work with a sense of urgency.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail and organizational skills.

Why You'll Be a Great Fit:

This opportunity is perfect for someone who enjoys administrative work, thrives in a structured environment, and takes pride in maintaining accurate records while supporting a collaborative team. Successful candidates are dependable, detail-oriented, and comfortable handling repetitive tasks with efficiency and professionalism.

Working Conditions:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30 lbs.
• Use of computers and technology.

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life. Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email our HR team.