| Location | Gainesville, FL |
Fiscal Assistant
Salary
$24.82 Hourly
Location
12 SE 1st Street, Gainesville, FL
Job Type
Full-Time
Job Number
FY27-17538
Department
Budget & Fiscal Services
Division
Office of Management & Budget
Opening Date
10/20/2026
Closing Date
11/6/2026 11:59 PM Eastern
Minimum Qualifications
Associates degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two (2) years experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience; or a Bachelors degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
Successful completion of all applicable background checks pre-hire and ongoing are required.
Position Summary
This is highly responsible technical work in bookkeeping and fiscal operations.
An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with the Countys core values.
Prepares or supervises the preparation of routine and special fiscal statements.
Processes purchase orders, requisitions, invoices and assists in controlling inventories. Duties may also include processing department payrolls.
Responsible for the completion of specialized fiscal projects as needed and required by supervisor.
Maintains ledgers, journals and bookkeeping records.
Analyzes department programs to ascertain cost on a cost-accounting basis.
Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
Prepares payrolls and maintains payroll records.
Assembles or compiles data used in preparation of budgets.
Prepares purchase orders, requisitions, and is responsible for maintaining related records.
Assists in developing and installing accounting and bookkeeping methods and procedures.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
Community Support Services: Drives a County and/or personal vehicle to offsite County locations for business and/or meetings.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
Knowledge of computer spreadsheet software.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate calculator, computer and other office machine.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile.
The employee must frequently lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.
Supplemental Information
An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BoCC-Contributed Benefits
Optional Benefits
NOTE: For detailed information regarding available benefits click here.
You may also view Frequently Asked Questions (FAQs) regarding benefits.
Vacation Leave - Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 Accruals slightly different for IAFF employee.
01
If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he/she is seeking. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.
02
I understand that once my application has been submitted for this specific position that I will NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply.
Required Question
Employer Alachua County
Address 12 S.E. 1st Street, 1st Floor
Gainesville, Florida, 32602-2877
Phone (352) 374-5219
Website https://www.alachuacounty.us/Depts/HR/Pages/HumanResources.aspx