Join Our Team as a Accounting & Finance Assistant!
Full-Time | Reports to Finance Director
Are you detail-oriented, organized, and passionate about keeping financial operations running smoothly? Do you thrive in a professional environment where accuracy, teamwork, and integrity matter?
We’re looking for a motivated Billing & Finance Assistant to support the financial health and daily operations of our organization. This is more than a numbers role — it’s an opportunity to play a key part in a mission-driven team that values professionalism, collaboration, and excellence.
What You’ll Do
Billing & Accounts Management
Maintain Accounts Payable, Accounts Receivable, and cash receipt records
Process electronic monthly billings (Innovations, Day Activity SALS, Long-Term Support)
Generate and manage invoices for organizational contracts
Enter billing data and finalized cash receipts into financial systems
Research and resolve chargebacks, returns, bad checks, and billing discrepancies
Respond to accounts receivable inquiries and follow up as needed
Reconcile assigned accounts within established timelines
Financial Operations & Reporting
Prepare accounts payable checks and reports
Maintain accurate AP files and documentation
Assist with monthly closings, year-end closing, and annual audits
Prepare financial analyses as requested
Support special projects within the Finance Department
Collaboration & Service
Work closely with Operations and MCOs to resolve billing issues
Ensure compliance with all state and federal regulations
Order supplies for programs and administrative needs
Serve as a culture ambassador, modeling professionalism and respect
Treat individuals served and coworkers with dignity and professionalism
What Makes You a Great Fit
We’re looking for someone who is:
Highly organized and detail-focused
Ethical and trustworthy with confidential information
Adaptable and comfortable in a fast-paced environment
A strong communicator (written and verbal)
Skilled in problem-solving and critical thinking
Team-oriented and service-focused
Able to work independently with minimal supervision
Qualifications
Clean criminal background
Associate’s Degree or higher in Accounting (preferred)
Knowledge of general accounting principles and procedures
Proficiency with Medicaid systems
Proficiency with Microsoft Office, GL accounting systems, spreadsheets, formulas, and pivot tables
Strong database and reporting skills
Excellent written, verbal, and telephone communication skills
Ability to maintain strict confidentiality
Ability to meet deadlines and manage multiple priorities
Work Environment
This position operates in a professional office setting using standard office equipment (computers, phones, printers, etc.). The role is primarily seated but may occasionally require standing, walking, lifting up to 50 pounds, and other light physical activity.
️ Why Join Us?
You’ll be part of a supportive, mission-driven organization where your work truly matters. Your attention to detail and financial expertise help ensure our programs operate smoothly and continue making a positive impact in the community.
If you’re ready to bring your accounting skills, professionalism, and positive attitude to a team that values excellence and integrity — we’d love to hear from you!