Executive Assistant

Benefits Offered: Retirement, medical, dental, vision, FSA, vacation, sick, and paid holidays.

The assistant to the executive vice president performs administrative duties for executive management of all departments.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

DUTIES AND RESPONSIBILITIES

• Provides support on administrative systems, projects, policies, procedures, and events.

• Strategic Planning

• Budgets and all financial paperwork related to accomplishing administrative tasks (PO, receipts, reimbursement forms, etc.)

• Minutes

• OEE

• Facilitates external communication and customer relations.

• Manages the executive vice president's calendar, meetings, travel, and event arrangements.

• Produces administrative communication pieces and manages the publication of administrative updates (board list changes, admin information on websites or catalogs/handbooks).

• Coordinates with other departments to provide administrative consultation and information, train support staff, prepare and collect reports, analyze data, and identify solutions.

• Maintains the Urshan System Documents Room.

• Oversees the 3-year calendar planning process.

• Assists the EVP with logistics of the Urshan Board of Directors meetings, accommodations, and reports.

• Assists the EVP with logistics of any site visits and accommodations.

• Serves as the primary liaison for out-of-town guests, coordinating communication, accommodations, logistics, and overall guest experience.

• Provides seasonal administrative and operational support to the Development Office, assisting with executive-level communication, coordination, and special projects, as needed.

• Provides direct personal support to the Executive Vice President, including transportation coordination, airport transfers, travel-related needs, personal errands, and day-to-day logistical support.

• Oversees the design, creation, and update of campus signage.

• Bachelor's degree, preferred

• Strong administrative skills.

• Strong attention to detail.

• Project management experience is preferred.

• Must be people-oriented.

• Excellent interpersonal skills.

• Excellent communication skills and ability to communicate effectively with diverse groups of people.

• Excellent administrative writing skills.

• Adaptability in fast-paced environment.

• Strong computer and internet research skills.

• Proficiency with the major Google Suite applications, Microsoft Office applications (Word and Excel, in particular), and Adobe Acrobat (or any PDF reading and editing application).

• Preferred aptitude for visual design (i.e., an eye for producing materials and projects that are visually appealing and provide attention to detail).

• Flexible mindset. Must be comfortable with multitasking and handling immediate needs as they arise.

• Ability to work with all levels of internal management and staff, as well as outside clients and vendors

• Sensitivity to confidential matters is required.