We are seeking a highly organized, proactive, and tech-forward Executive & Personal Assistant to support a high-profile entrepreneur.
This is a fast-paced, hands-on role for someone who can manage a complex calendar, keep track of moving pieces, anticipate needs, and confidently interact with everyone from executives and business leaders to athletes, families, and other members of the community.
Responsibilities:
- Own and manage a complex executive calendar across multiple platforms, including Apple, Google, and Outlook calendars
- Coordinate meetings, appointments, travel, and shifting priorities while preventing conflicts and building in realistic buffers
- Prepare daily schedules and ensure the executive has the information needed to stay ahead of the day
- Manage agreed inboxes, draft routine communications, track contacts, and follow up on outstanding items
- Coordinate extensive domestic and international travel, including private and commercial travel, itineraries, changes, and post-trip follow-up
- Listen closely to verbal direction and turn conversations and ideas into clear tasks, priorities, and next steps
- Keep the executive updated on progress without needing to be chased
- Provide a steady in-office presence and help keep the office running smoothly
- Welcome visitors, prepare meeting spaces, receive packages and mail, coordinate meals and occasional errands, and troubleshoot day-to-day needs
- Handle agreed personal appointments and life-admin tasks with complete discretion
- Coordinate closely with the Operations Manager and other team members to ensure information and follow-up do not fall through the cracks
- Use technology, AI tools, and automation to improve organization, communication, scheduling, and day-to-day efficiency
- Assist with presentations, documents, and other materials as needed
Requirements:
- 25+ years of experience supporting a busy executive, founder, entrepreneur, public figure, or similarly fast-paced individual
- Strong calendar management experience with the ability to prioritize competing demands
- Excellent follow-through and attention to detail
- Someone who naturally anticipates needs and stays one step ahead
- Comfortable taking verbal direction and turning it into action
- Strong communication skills and sound judgment
- Professional, warm, confident, and comfortable interacting with a wide range of personalities
- Able to remain calm and composed under pressure and not take things personally
- Highly discreet and trustworthy with confidential and personal information
- Tech-forward and comfortable learning new systems and tools
- Experience using AI tools and/or automation is highly preferred
- Experience with Canva is a plus
- ClickUp or similar task/workflow management experience is a plus
- Genuine interest in women's sports, leadership, entrepreneurship, and/or women's empowerment is a plus
- Must be comfortable working 100% in office
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