Executive Assistant, SOM Dean's Office Operations

The School of Medicine at the University of Virginia seeks a highly skilled, dynamic, and professional Executive Assistant to support the Dean's Office Operations area, working closely with the Chief Operating Officer (COO), the Associate Dean for Finance & Administration, and their teams.

In this key role, the Executive Assistant will partner closely with leaders and stakeholders across the School of Medicine and UVA Health, managing complex, confidential, and diversified administrative responsibilities that require sound judgment, exceptional organizational skills, and a thorough understanding of institutional policies and practices.

Primary Responsibilities and Core Competencies:

• Manage complex executive calendars with a high degree of accuracy and responsiveness, including scheduling meetings and coordinating logistics for leadership and group engagements.
• Serve as a key liaison with University and Health System leadership, fostering strong working relationships across a wide range of stakeholders.
• Interpret and apply organizational policies and procedures to ensure appropriate protocols and decision-making processes are consistently followed.
• Coordinate and track strategic projects and initiatives, including monitoring progress, managing action items, and ensuring timely follow-up and communication with key stakeholders.
• Prepare professional communications, including memos, correspondence, and briefing materials; develop meeting agendas, identify participants, and ensure effective information flow across multiple channels (e.g., meetings, presentations, conferences, and events).
• Exercise the highest level of discretion and judgment in handling confidential and sensitive information.

This position is based onsite in a highly collaborative, dynamic environment.

Minimum Requirements

Education: Bachelor"s Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range: Salary will be commensurate with education and experience.

Exemption Status: This is a non-exempt-level, benefited position. Learn more about UVA benefits .

Work Arrangement : This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Background Check : Background checkswill be conducted on all new hires prior to employment.

Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.

This position will remain open until filled.

How to Apply: Please apply online , by searching for requisition number R0083212. Complete an application with the following documents:

• Resume
• Cover Letter is optional but strongly encouraged

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website .

Reference Check Process: Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Recruiter Contact: For questions about the application process, please contact Karon Harrington at fak3ph@virginia.edu.

Job Profile

J2023 - Administrative Operations Professional 1 (NE)

Career Stream and Level

Professional-P1

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .