Executive Assistant

A well-established organization is seeking an organized and motivated Administrative Assistant to provide day-to-day support to senior managers and department staff. This role involves coordinating schedules and meetings, maintaining records, preparing correspondence and reports, and assisting with general office operations.

Title: Executive Assistant

Office Status: In-Office

Pay Rate: $56.82

Contract Length: Not specified

ABOUT THE ROLE

A well-established organization is seeking an organized and motivated Administrative Assistant to provide day-to-day support to senior managers and department staff. This role involves coordinating schedules and meetings, maintaining records, preparing correspondence and reports, and assisting with general office operations. The ideal candidate is proactive, communicates effectively, and is interested in developing their professional skills.

RESPONSIBILITIES

• Provide administrative and operational support to senior managers and department staff.
• Coordinate calendars, meetings, appointments, interviews, and events, including travel arrangements when needed.
• Answer phone calls, assist visitors, and respond to routine administrative inquiries.
• Prepare, edit, and distribute correspondence, meeting agendas, minutes, and other departmental documents.
• Maintain organized files, databases, records, and departmental documentation.
• Assist with preparing recurring and ad hoc reports, gathering information, and performing basic data analysis.
• Coordinate with other departments to help resolve routine administrative and operational issues.
• Support departmental projects, planning activities, and the execution of team goals.
• Manage incoming and outgoing mail and help ensure timely responses to written inquiries.
• Assist with training or guiding junior staff when required and complete additional duties as assigned.