Executive Assistant

About the role

The Executive Assistant will be a proactive and adaptable partner to the Foundation’s leadership, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of the OpenAI Foundation’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving priorities, and can drive best practices to help scale exec and team operations.

This role is based in San Francisco, CA and will require 3-days a week in office. Relocation assistance to new employees is available.

In this role, you will

• Build strong connections within the team, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes work streams
• Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences
• Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines
• Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care
• Partner with leadership on aspects of the recruitment process, especially while the Foundation does not have a dedicated recruitment function

Requirements

• 8+ years of experience in an executive support role
• Supported multiple leaders with complex and highly cross-functional teams
• Genuine interest in the transformative potential of AI, especially how it can be utilized as an executive assistant
• Worked directly with teams in a high-growth startup, or similar environment
• Managed and optimized extremely busy calendars
• Extreme attention to detail - it’s not a personality trait but an exercised functional skill e.g. mastery of project-based tools; tracking near-/long-term deliverables
• Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a customer vs. an exec)
• Professionalism and discretion - you understand the balance between transparency and confidentiality
• Independent task level operator
• One-team mindset - Partnership and collaboration is a cornerstone in how you operate
• Extremely fluent in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.
• Capable and comfortable working in a rapidly changing and often ambiguous environment