Miami, FL (Full-Time, In-Office)
Full-Time
$80,000 – $90,000
About the Role
This is not a traditional Executive Assistant role.
We are looking for a high-ownership operator to work directly with a fast-moving real estate entrepreneur who runs multiple entities, including:
Real estate acquisitions
Wholesale operations
A nonprofit foundation
A startup
A title company
You will function as a true right hand — someone who can take ownership of the operational layer, make decisions, and ensure nothing falls through the cracks across all areas of the business.
If you are someone who waits for instructions, this role is not for you.
If you are someone who anticipates, solves, and executes at a high level, you will thrive here.
Manage and prioritize calendar, inbox, and communications
Act as a gatekeeper — filtering what reaches the executive
Prepare meetings with clear agendas and outcomes
Ensure priorities are executed without constant follow-up
Coordinate real estate deals (deadlines, wires, closing timelines)
Track multiple moving priorities across acquisitions, operations, and projects
Communicate with agents, attorneys, lenders, and vendors (Spanish + English)
Ensure nothing slips — you own follow-through
Build and maintain systems for task tracking, workflows, and follow-ups
Identify inefficiencies and fix them proactively
Create structure across multiple business lines
Review expenses, invoices, and payments
Flag inconsistencies before they become problems
Maintain organized records across all entities
The executive does not need to follow up
Problems are solved before they escalate
Priorities move forward without constant direction
Everything is organized, tracked, and handled
Fluent in English and Spanish (non-negotiable)
Based in Miami and able to work fully in-office
2+ years in an Executive Assistant, Operations, or similar high-trust role
Experience in real estate or fast-paced environments preferred
Comfortable handling time-sensitive tasks (contracts, wires, deadlines)
Proficient with tools like Google Workspace, Asana, CRM systems, QuickBooks (or similar)
This is a fast-paced, unstructured environment.
Priorities will shift. New problems will come up daily. You will be expected to adapt quickly, make decisions, and keep things moving without constant direction.
High visibility and direct exposure across multiple businesses
Real ownership and responsibility (not just task execution)
Opportunity to grow into a true operator / Chief of Staff-type role