Executive Assistant & Office Manager

Sedron Technologies, LLC

Chicago, IL

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JOB DETAILS

SALARY

$84,000–$115,000 Per Year

SKILLS

Administrative Skills, Agricultural Management, Business Administration, Calendar Management, Communication Skills, Cross-Functional, Dental Insurance, Detail Oriented, Documentation, English Language, Executive Assistant Skills , Executive Recruiting, Facilities Management, Federal Laws and Regulations, Follow Through, High School Diploma, Industrial Organization, Leadership, Legal, Logistics, Manufacturing Technology, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Office Management, Operational Expenditure (OPEX), Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Management Software, Project/Program Management, Risk Analysis, Spanish Language, State Laws and Regulations, Strategic Planning, Sustainability, Time Management, Travel Planning, United States Citizen, Vision Plan, Waste Management, Writing Skills

LOCATION

Chicago, IL

POSTED

Today

Sedron Technologies is hiring a talented Executive Assistant & Office Manager to work at our Chicago, IL location!

Sedron is a leading provider of circular waste management technologies for agricultural manure and municipal biosolids processing, deploying facilitiesacross several North American regions. Since its founding in 2014, Sedron has pioneered innovative solutions, including the patented Varcor® system, to transform waste into clean water, organic fertilizer, and carbon-negative commodities. With strong engineering expertise, Sedron's processes reducenutrient pollution, lower operational expenses, and promote sustainability at a fraction of traditional costs.

Sedron Technologies is seeking a highly organized, proactive, and adaptable Executive Assistant & Office Manager to support the executive leadership team and oversee day-to-day office operations in Chicago. This role serves as a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects.

The ideal candidate is detail-oriented, resourceful, and capable of operating effectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual must demonstrate sound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts.

This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization.

Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position:

Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects
Assist with preparation and coordination of board materials, executive communications, and confidential business documentation
Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication
Provide administrative and operational support for strategic initiatives and special projects as needed
Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise
Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure
Strong problem-solving skills with the ability to exercise independent judgment and discretion
High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
Experience supporting confidential executive or board-level communications preferred
Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines

This position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion.

BENEFITS

Multiple medical, dental, and vision insurance options to keep you feeling your best
401(k) with employer matching
Generous paid time off and paid holidays (plus 2 floating holidays to use your way)
Disability, Life, and AD&D Insurance
FSA and HSA options with employer contributions
Tuition reimbursement - we invest in your growth
Casual work attire - no suits required (unless that's your thing)

EDUCATION/EXPERIENCE

Associate's or Bachelor's degree in Business Administration, Communications, Office Management, or a related field preferred
5+ years of experience supporting executives, office operations, or corporate administration in a professional environment
Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
Familiarity with office facilities management
Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones
Demonstrated ability to manage multiple priorities with strong attention to detail and follow-through
Excellent written and verbal communication skills
Strong organizational, scheduling, and coordination capabilities
Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
Experience preparing executive-level presentations and business documents
Ability to exercise sound judgment, professionalism, and discretion with confidential information
Self-motivated and capable of working independently in a fast-paced environment
Minimum requirement for all positions is a high school diploma or GED
Must have effective verbal, reading, and written communication skills in the English language

ADDITIONAL INFORMATION

Compensation for this role is between $84,000 - $115,000 annually

This role may qualify for a discretionary bonus, recognizing outstanding contributions to team and company success

In compliance with state and local pay transparency laws, the expected compensation for this role is shared above. The range provided is Sedron's estimate of the base compensation for this role and the final offer will be based on job-related and non-discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost-of-living differences in states where Sedron is hiring.

Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. This is a non-safety sensitive role and all applicants will be subject to applicable pre-employment drug testing and a background check after receiving a conditional offer of employment.

Not sure you meet all the qualifications? We encourage you to still apply! We'll review your application and may have training opportunities or other positions available.

Sedron Technologies is an Equal Opportunity Employer. Sedron Technologies does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E-Verify/Drug-Free Employer. To view the E-Verify Right to Work poster in English or Spanish, click here.

Executive Assistant & Office Manager

Sedron Technologies, LLC

Chicago, IL

About the Company

Sedron Technologies, LLC

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