Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . The ideal candidate is confident, highly organized, and service-oriented, with the ability to anticipate needs, manage competing demands, and build strong relationships across the organization.

Our client is seeking an experienced Executive Assistant to support senior leaders across the Legal and Finance functions within a dynamic investment environment. This role requires exceptional attention to detail, strong judgment, and a proactive approach to managing executive priorities in a fast-paced, high-performance culture. The ideal candidate is confident, highly organized, and service-oriented, with the ability to anticipate needs, manage competing demands, and build strong relationships across the organization. Hours are generally 9:00am-5:00pm with flexibility to arrive early or stay late as needed for meetings and events, along with occasional after-hours email monitoring for urgent travel changes. The role is fully onsite five days per week, with seasonal remote flexibility during designated summer and holiday periods.

Key Responsibilities:

• Provide comprehensive executive support to the CFO, Deputy CFO, General Counsel, Chief Compliance Officer, and additional team members
• Manage complex calendars, meeting coordination, travel arrangements, itineraries, expense reporting, and executive scheduling priorities
• Serve as a trusted partner by anticipating needs, tracking action items, and ensuring seamless day-to-day support across multiple executives
• Coordinate meetings, prepare materials, support event logistics, and facilitate communication between internal and external stakeholders
• Manage sensitive information with discretion while exercising strong judgment and professionalism in all interactions
• Assist with special projects, document management, and administrative initiatives while maintaining exceptional accuracy and responsiveness

Qualifications:

• 3+ years of Executive Assistant or administrative experience, with professional services, financial services, legal, or corporate experience preferred
• Bachelor's degree required
• Notary Public license or willingness to obtain one immediately upon hire
• Strong calendar management, travel coordination, and executive support experience in a fast-paced environment
• Exceptional attention to detail, communication skills, and ability to manage multiple priorities simultaneously
• Proactive, confident, and resourceful professional with strong business judgment and a high sense of urgency

Compensation/Benefits:

• Up to $125K-$130K base salary + discretionary bonus opportunity
• 100% employer-paid medical, dental, and vision coverage
• 401(k) with company match, annual wellness stipend, and concierge healthcare membership
• PTO package
• Daily company-provided breakfast and lunch

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)