Executive Assistant

Executive Assistant

Location: Miami, FL Organization: Camillus Health Concern, Inc. Employment Type: Full-Time, Exempt Reports To: Chief Executive Officer (CEO)

Position Summary

Camillus Health Concern is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and executive support to the CEO. This position also serves as a key liaison with the Board of Directors and internal stakeholders, ensuring seamless communication and efficient operations. The ideal candidate is detail-oriented, discreet, and committed to supporting the organization's mission.

Key Responsibilities

• Demonstrate commitment to the mission and values of Camillus Health Concern
• Provide executive and administrative support to the CEO
• Coordinate monthly Board of Directors and Leadership Team meetings, including logistics, presentations, refreshments, and IT support
• Serve as a liaison between the CEO and staff, board members, partners, and stakeholders
• Maintain organizational records, contracts, files, and marketing materials
• Manage conference room scheduling and internal controls
• Support facilities team with access key tracking and distribution
• Assist with development activities, including Give Miami Day initiatives
• Prepare and organize donation acknowledgment letters
• Process expense reports and purchase orders
• Draft and edit correspondence, memoranda, and content for website and social media
• Prepare signage and communications related to clinic closures
• Manage CEO's calendar, appointments, and scheduling
• Handle daily office duties, including mail and courier services
• Screen and coordinate meeting requests for the CEO
• Attend meetings as needed and track follow-up on action items
• Order office and kitchen supplies
• Arrange travel logistics for the CEO and Leadership Team
• Support special projects and additional tasks as assigned by the CEO
• Maintain strict confidentiality of all organizational and personnel information

Qualifications

Required:

• Associate degree required; Bachelor's degree preferred
• Proficiency in Microsoft Office Suite and social media platforms
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Demonstrated professionalism, discretion, and confidentiality

Preferred:

• Bilingual (English/Spanish)
• 2–3 years of administrative experience
• Experience with copywriting, social media, or website content management
• Prior experience in healthcare administration
• Sensitivity to the needs of homeless and underserved populations
• Ability to work collaboratively in a team environment

Work Schedule

Hours: Monday – Friday, 8:00 AM – 5:00 PM