Executive Assistant

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Senior Executive Assistant provides dedicated administrative and operational support to senior leadership, helping executives stay organized, focused, and effective in managing their responsibilities.

Executive Assistant Needed in Miami // Industry Leading Tech Company // Great Compensation + Bonus & Equity

This Jobot Job is hosted by: Stefan Woods
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $115,000 - $175,000 per year

A bit about us:

Come join us as we focus exclusively on the game changing, hypergrowth financial technologies that are already diversifying markets and democratizing access to stores of value

Why join us?

• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Employer Paid Health insurance
• Life insurance
• Unlimited Vacation

Job Details

The Senior Executive Assistant provides dedicated administrative and operational support to senior leadership, helping executives stay organized, focused, and effective in managing their responsibilities. This individual will work closely with C-suite leaders, serving as a key liaison between executives and internal and external stakeholders. Success in this position requires strong organizational skills, exceptional attention to detail, discretion, and the ability to anticipate needs while navigating a constantly changing environment. The ideal candidate is resourceful, professional, and comfortable exercising independent judgment when managing sensitive matters and competing priorities.

Responsibilities include:

• Deliver day-to-day executive support to the CEO and other C-suite leaders, handling sensitive requests and confidential business matters with the highest level of professionalism
• Oversee complex executive calendars, schedule appointments, coordinate meetings, and proactively manage shifting priorities
• Organize domestic and international business travel, including flights, lodging, ground transportation, detailed itineraries, and expense documentation
• Coordinate private aviation arrangements, including flight scheduling, booking details, and associated ground transportation
• Draft, proofread, and organize executive communications, presentations, reports, meeting agendas, and other important materials
• Act as a liaison between executives and key business contacts, ensuring timely communication and a positive, professional experience
• Evaluate incoming requests and inquiries, determine appropriate next steps, resolve issues when possible, and escalate matters as needed
• Plan and execute leadership meetings, executive gatherings, and special events, overseeing scheduling, logistics, and preparation of materials
• Handle sensitive company and executive information responsibly, maintaining strict confidentiality and sound judgment
• Develop productive working relationships across the organization to support communication and coordination between departments and leadership
• Stay ahead of executive needs by identifying potential scheduling conflicts, addressing logistical challenges, and recommending ways to improve administrative processes
• Promote a collaborative and respectful work environment through clear communication and positive interactions with colleagues, leadership, and business partners

Qualifications:

• 10+ years of experience supporting senior executives, including direct support of Vice President, EVP, or C-Suite leaders
• Ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment
• Advanced proficiency in Microsoft Office 365
• Exceptional written and verbal communication skills with strong attention to detail
• Strong organizational, project coordination, and problem-solving skills

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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