Executive Assistant

Executive Assistant

• 496538
• Full-Time
• Office of the Provost

Add to favorites View favorites

Department: Office of the Provost Salary: Commensurate with experience and education

Description:

The Executive Assistant to the Senior Vice President for Academic Affairs and Provost is responsible for providing complex professional and administrative support to the executive by managing office staff and acting as a liaison with reporting departments, institutions, or other contacts. Work includes coordinating communications, activities, and high-level operations. Participates in the planning and implementation of initiatives for a large division.

Duties:

• Serves as the primary administrative liaison for the Vice President or Sr. Vice President, coordinating communications and collaborating with internal and external stakeholders.
• May prepare notices or agendas for meetings and hearings for the Senior Vice President. Coordinates calendars, meetings, and other activities with internal and external professionals and community relationships on behalf of the Vice President or Sr. Vice President.
• Performs data analysis, prepares spreadsheets, runs PeopleSoft financial reports, and reviews management methods in order to improve workflow, simplify procedures, and implement cost reduction.
• Secures the orderly processing of documents, orders, and other forms according to standard approved procedures while maintaining confidential records and executive files.
• Oversees administrative office staff, delegates assignments, and supervises all work, assuring the highest quality standards.
• Participates in the coordination of a wide variety of special projects and/or assignments and performs other related duties as assigned.

Required Qualifications:

• Associate''s degree
• Minimum seven years of executive-level administrative support experience.

Preferred Qualifications:

• Bachelor''s degree

Knowledge, Skills and Abilities:

• Knowledge of office-related business practices and procedures, university policies, and organizational structure.
• Ability to exercise discretion, confidentiality, and judgment when dealing with sensitive issues.
• Knowledge of Microsoft Suite (Word, Excel, etc.) as well as virtual platforms such as Teams.
• Ability to handle high-level administrative issues.
• Proficient interpersonal and communication skills in interacting with a broad range of internal and external constituents.
• Ability to exercise discretion and independent judgment and act upon decisions within the scope of delegated authority.
• Ability to build collaborative relationships and provide exceptional customer service.
• Analytical skills to ascertain problems, identify solutions, and handle interruptions.

All positions at the University of Houston System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

Video Player is loading.

Play Video

PlaySkip BackwardSkip Forward

Mute

Current Time 0:00

/

Duration 2:46

Loaded: 0%

0:00

Stream Type LIVE

Seek to live, currently behind liveLIVE

Remaining Time -2:46

1x

Playback Rate

Chapters

• Chapters

Descriptions

• descriptions off, selected

Captions

• captions settings, opens captions settings dialog
• captions off, selected

Audio Track

Picture-in-PictureFullscreen

This is a modal window.

Beginning of dialog window. Escape will cancel and close the window.

TextColorWhiteBlackRedGreenBlueYellowMagentaCyanOpacityOpaqueSemi-TransparentText BackgroundColorBlackWhiteRedGreenBlueYellowMagentaCyanOpacityOpaqueSemi-TransparentTransparentCaption Area BackgroundColorBlackWhiteRedGreenBlueYellowMagentaCyanOpacityTransparentSemi-TransparentOpaque

Font Size50%75%100%125%150%175%200%300%400%Text Edge StyleNoneRaisedDepressedUniformDrop shadowFont FamilyProportional Sans-SerifMonospace Sans-SerifProportional SerifMonospace SerifCasualScriptSmall Caps

ResetDone

Close Modal Dialog

End of dialog window.