BURKE+CO.
www.burketalent.com
THE GIST:
Our client, top-tier private equity & investment firm, is seeking an Executive Assistant/Events Manager to support two high-level Partners and a VP. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys being a trusted right hand to senior leadership. The ideal candidate comes out of the financial services industry and has experience handling high-visibility meetings and investor-related interactions. Bonus point for experience planning & managing firm-wide events! This role will split time between their San Francisco & San Mateo offices.
This is a great opportunity to be viewed as a strategic partner and gain exposure to senior leadership, portfolio companies, and firm-wide initiatives!
THE NITTY GRITTY:
- Provide comprehensive administrative support to two senior Partners & a VP, with a heavy focus on calendar management, scheduling, and meeting coordination
- Manage and prioritize multiple executive calendars, including complex scheduling across time zones and external stakeholders
- Handle inbox management and correspondence on behalf of executives as needed
- Coordinate domestic travel arrangements (flights, hotels, ground transportation)
- Prepare executives for meetings by organizing materials, presentations, and background documents
- Plan & manage a variety of firm-related events (attendee communications, venue coordination & logistics, set-up & onsite execution, etc.)
- Catering and meeting materials preparation
- Track action items and follow up on projects, meetings, and outstanding issues
- Prepare and submit monthly expense reports
- Manage ad hoc projects & tasks as needed
THE ESSENTIALS
- 5+ years of experience as an Executive Assistant
- Experience in investment management, private equity, venture capital, or financial services required
- Experience planning & managing events highly preferred
- Exceptional organizational, planning, and time management skills
- Ability to maintain a high degree of professionalism when interacting with Board members, investors, and C-level executives
- Proven ability to handle highly confidential and sensitive information with discretion and professionalism
- Ability to multitask, prioritize, and adapt quickly in a dynamic environment
- Strong written and verbal communication skills
- Collaborative team player who works effectively in a matrixed organization
- Proactive, positive, and personable with a confident, “can-do” attitude
- Comfortable working independently and taking initiative while knowing when to ask for support
- Availability outside standard business hours when urgent matters arise
THE CHERRY ON TOP:
- Opportunity to work for a kind, friendly, & impressive team!
- Become a trusted right-hand and valued partner
LOCATION: San Francisco/San Mateo (Onsite 4 days, 1 WFH)
COMPENSATION: $130,000/yr - $150,000/yr base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
What are you waiting for? BURKE UP! Email your resumes today to hello@burketalent.com
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