| Location | Chicago, Illinois |
Proxima, part of the global leader Bain & Company, is a well-established management consulting firm specializing in procurement. We’re looking for an experienced and proactive Executive Assistant to join our Chicago team and provide high-level support to Senior Vice Presidents across our US business.
With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise. If you excel at managing complex schedules, building strong relationships, and keeping operations running smoothly, this role is an exciting opportunity to showcase your skills and work within a growing organization.
We’re looking for someone with around five years of Executive Assistant or similar experience who is comfortable working in a fast-paced environment. You’ll manage busy schedules, coordinate domestic and international travel, work closely with internal and external stakeholders, and help keep day-to-day priorities moving smoothly.
The role will be temporary to permanent.
Key Responsibilities
Provide executive and administrative support to multiple senior leaders across our US business
Manage complex calendars, meetings, business commitments, and follow-up actions
Serve as the liaison and point of contact for the Bain administrative services team as appropriate
Liaise extensively with internal teams and external business contacts
Arrange international and domestic travel and hotel reservations
Coordinate meeting logistics and other administrative requirements
Ensure all expenses are claimed on a monthly basis
Support other Executive Assistants and administrative colleagues when needed
Assist with meeting rooms, catering, clients, visitors, and other Chicago office needs as required
Provide additional administrative and operational support across the business as needed
What We're Looking For
Around 5 years of Executive Assistant or comparable senior administrative experience
Experience supporting senior-level stakeholders
Excellent organizational and time-management skills
Strong attention to detail
Experience managing complex calendars and travel arrangements
Ability to handle confidential information with discretion
A proactive approach and the ability to anticipate what needs to happen next
Confidence communicating with senior stakeholders and external contacts
Ability to work independently with minimal supervision
Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint
A positive, flexible, and collaborative approach
Why Join Proxima
Our culture is collaborative, inclusive, and growth focused.
We offer:
Competitive salary and market-leading benefits
Flexible hybrid working based out of our Chicago office
A supportive, friendly environment with a global network
Commitment to well-being and social responsibility
Opportunities to join a wide range of company committees