Executive Assistant

EXECUTIVE ASSISTANT

LOCATION

Celina, TX | Onsite

COMPENSATION & SCHEDULE

• Pay: Up to $29.00 per hour (based on experience)

• Schedule: Monday–Thursday | 7:00 AM–5:00 PM

• Employment Type: Temporary | 12-week assignment with potential for extension

• Start Date: December 2026

ROLE IMPACT

Support executive leadership in a municipal public safety environment by managing confidential administrative operations, coordinating priorities, and maintaining efficient department workflows. This position plays a key role in executive scheduling, budget administration, records management, and cross-department communication. Success requires exceptional organization, discretion, professionalism, and the ability to manage competing deadlines.

KEY RESPONSIBILITIES

• Provide confidential executive support, including complex calendar management, meeting coordination, travel arrangements, correspondence, presentations, and project tracking.

• Assist with departmental budgets, financial reporting, purchase orders, procurement card reconciliation, budget transfers, grants, and contracts.

• Maintain accurate records, prepare reports, respond to documentation requests, and support compliance with organizational policies and records management requirements.

• Coordinate administrative operations, support assigned staff, update procedures, and communicate effectively with leadership, employees, and external stakeholders.

• Prepare executive communications, research and analyze information, coordinate departmental initiatives, and support community programs and special events.

MINIMUM QUALIFICATIONS

• Experience providing administrative or executive-level support, including calendar management, confidential correspondence, records management, and office coordination.

• Proficiency with Microsoft Office applications, spreadsheets, databases, document preparation, and financial or administrative reporting.

• Strong written and verbal communication, organizational skills, sound judgment, and ability to handle sensitive information. 

• Must possess a valid Texas driver's license or obtain one within a reasonable time.

CORE TOOLS & SYSTEMS

• Microsoft Outlook – Email, calendar management, and scheduling

• Microsoft Word – Correspondence, reports, and document formatting

• Microsoft Excel – Spreadsheets, data tracking, and financial reporting

• Microsoft PowerPoint – Executive presentations and meeting materials

• Database and records management systems

• Procurement, purchasing, and budget tracking systems

• Standard office equipment, multi-line telephones, and police radios

PREFERRED SKILLS

• Bachelor's degree and 3–4 years of administrative or executive support experience.

• Notary Public certification and experience supporting municipal government, public safety, or police department operations.

• Experience with procurement processes, budget administration, public records, and coordinating community outreach initiatives.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Work is performed in municipal police department office and field environments.

• May be subject to repetitive motion such as typing, data entry and vision to monitor.

• May be subject to extended periods of standing, walking, driving, bending, reaching, crawling, climbing, kneeling and lifting.

• Subject to excessive audio/visual discrimination and perception when making professional observations, communicating with others, reading and writing and operating assigned equipment.

• May be subject to bending, reaching, kneeling and lifting such as when retrieving files, records and reports and setting up audio visual equipment. May be required to lift up to 20 pounds occasionally and push and/or pull up to 30 pounds occasionally.

• Frequently required to walk, stand and sit.

• Occasionally required to climb or balance and stoop, kneel, crouch, or crawl.

LEGAL NOTICE

• Employment is contingent upon successful completion of required pre-employment screenings, including background checks, drug screening, and applicable examinations.

• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

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