Background Investigation, Calendar Management, Communication Skills, Consulting, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Financial Reporting, HRIS/HRMS, Leadership, Logistics, Microsoft Office, Microsoft Outlook, Multitasking, Organizational Skills, Peoplesoft, Schedule Development, Travel Planning
Executive Assistant (C-Suite) | Chicago, Illinois, United States
Executive Assistant
Location: Chicago, IL (60606)
Duration: 6-month contract-to-hire
Overview
Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and "second brain" to executive leadership.
Key Responsibilities
- Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
- Coordinate travel arrangements including flights, itineraries, and logistics
- Prepare and manage expense reports and financial documentation
- Serve as a gatekeeper and primary point of contact for the executive
- Support executive communications and ensure alignment with priorities
- Coordinate office operations, including supplies, logistics, and guest hosting
- Anticipate needs and proactively support leadership in a fast-paced environment
Qualifications - Bachelor's degree required
- 8+ years of Executive Assistant experience supporting senior leadership
- Proven experience managing complex scheduling and executive priorities
- Strong background in travel coordination and expense management
- Experience working in fast-paced, high-visibility environments
Technical Skills - Advanced Microsoft Office skills (especially Outlook)
- Experience with HRIS systems preferred (e.g., UKG, Workday, PeopleSoft)
Preferred Experience - Higher education industry experience (nice-to-have)
- Experience supporting leadership within complex or multi-entity organizations
Key Soft Skills - Highly proactive with strong anticipatory thinking
- Exceptional organizational and prioritization skills
- High attention to detail
- Ability to manage multiple competing priorities seamlessly
- Strong executive presence and communication skills
- Confidence in guiding and keeping leadership on track
Required Skills : Key Responsibilities • Manage complex, high-volume calendars, scheduling across multiple stakeholders • Coordinate travel arrangements including flights, itineraries, and logistics • Prepare and manage expense reports and financial documentation • Serve as a gatekeeper and primary point of contact for the executive • Support executive communications and ensure alignment with priorities • Coordinate office operations, including supplies, logistics, and guest hosting • Anticipate needs and proactively support leadership in a fast-paced environment
Basic Qualification :
Additional Skills :
Background Check : Yes
Drug Screen : Yes
Notes :
Selling points for candidate :
Project Verification Info :
Exclusive to Client :Yes
Face to face interview required :Yes
Candidate must be local :No
Candidate must be authorized to work without sponsorship :Yes
Interview times set :Yes
Type of project :
Master Job Title :
Branch Code :I
Indotronix International Corporation