Executive Assistant (C-Suite)

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Executive Assistant (C-Suite)

• Location: Chicago, Illinois 60606
• Work model: On-site
• Posted June 22, 2026
• Job ID: JPC - 205400

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Job Description

Executive Assistant

Location: Chicago, IL (60606)

Duration: 6-month contract-to-hire

Overview

Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and "second brain" to executive leadership.

Key Responsibilities

• Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
• Coordinate travel arrangements including flights, itineraries, and logistics
• Prepare and manage expense reports and financial documentation
• Serve as a gatekeeper and primary point of contact for the executive
• Support executive communications and ensure alignment with priorities
• Coordinate office operations, including supplies, logistics, and guest hosting
• Anticipate needs and proactively support leadership in a fast-paced environment

Qualifications

• Bachelor's degree required
• 8+ years of Executive Assistant experience supporting senior leadership
• Proven experience managing complex scheduling and executive priorities
• Strong background in travel coordination and expense management
• Experience working in fast-paced, high-visibility environments

Technical Skills

• Advanced Microsoft Office skills (especially Outlook)
• Experience with HRIS systems preferred (e.g., UKG, Workday, PeopleSoft)

Preferred Experience

• Higher education industry experience (nice-to-have)
• Experience supporting leadership within complex or multi-entity organizations

Key Soft Skills

• Highly proactive with strong anticipatory thinking
• Exceptional organizational and prioritization skills
• High attention to detail
• Ability to manage multiple competing priorities seamlessly
• Strong executive presence and communication skills
• Confidence in guiding and keeping leadership on track

Required Skills : Key Responsibilities • Manage complex, high-volume calendars, scheduling across multiple stakeholders • Coordinate travel arrangements including flights, itineraries, and logistics • Prepare and manage expense reports and financial documentation • Serve as a gatekeeper and primary point of contact for the executive • Support executive communications and ensure alignment with priorities • Coordinate office operations, including supplies, logistics, and guest hosting • Anticipate needs and proactively support leadership in a fast-paced environment

Basic Qualification :

Additional Skills :

Background Check : Yes

Drug Screen : Yes

Notes :

Selling points for candidate :

Project Verification Info :

Exclusive to Client :Yes

Face to face interview required :Yes

Candidate must be local :No

Candidate must be authorized to work without sponsorship :Yes

Interview times set :Yes

Type of project :

Master Job Title :

Branch Code :

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Job details

Job ID JPC - 205400

Location Chicago, Illinois, United States

Work Model On-site

Job Type C2C

Posted June 22, 2026

Skills Key Responsibilities• Manage complex high-volume calendars scheduling across multiple stakeholders• Coordinate travel arrangements including flights itineraries and logistics• Prepare and manage expense reports and financial documentation• Serve as a gatekeeper and primary point of contact for the executive• Support executive communications and ensure alignment with priorities• Coordinate office operations including supplies Logistics and guest hosting• Anticipate needs and proactively support leadership in a fast-paced environment

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