Executive Assistant

Position Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Atlanta office.  This office has members of our Hunter Douglas and Levolor teams.  This role will support leaders from both groups in addition to overseeing day-to-day office and facility operations. This dual role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes ownership of both high-level executive support and hands-on facility management. The successful candidate will be a trusted partner to leadership and a go-to resource for the broader team.

What you'll do

Executive Support

• Manage the calendars, appointments, and coordination for three leaders across multiple stakeholders and time zones
• Plan and book all travel arrangements, including flights, lodging, ground transportation, and detailed itineraries
• Prepare and process expense reports and reconcile travel-related expenses

Meeting Coordination & Ownership

• Own the end-to-end setup of key meetings, including scheduling, agenda preparation, materials distribution, and room/technology setup
• Coordinate logistics for internal and external meetings, team building events, board meetings, and leadership sessions
• Arrange catering, A/V, and any special accommodations for meetings and events
• Utilize AI tools to take notes and distribute meeting notes and action items as needed. Drive accountability through follow up on deliverables

Facility Management

• Oversee general office and facility operations to ensure a well-functioning, professional, and welcoming workplace
• Manage incoming and outgoing mail and package distribution
• Handle snack, beverage, and office supply ordering, tracking inventory and maintaining stock
• Serve as the primary point of contact for general facility inquiries and needs
• Coordinate with property management for maintenance, repairs, and other facility-related matters

Who you are

• 5+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative/facilities role
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Proficiency with Microsoft Outlook, Concur, and other Microsoft products
• Ability to work independently, take initiative, and problem-solve with minimal direction
• A service-oriented mindset and positive, can-do attitude
• Ability to lift and move packages/supplies up to 25 lbs as needed

Preferred Qualifications

• Experience supporting C-level or executive leadership

What's in it for you

• Annual base salary range: $70,000 - $80,000
• Bonus target range: 5-10%
• Generous benefits package including medical, dental, vision, life, disability
• A company culture that prioritizes internal development and professional growth
• Enjoy our Flexible Time Off (FTO) program designed to support work–life balance (excludes new hires in Illinois).
• 401(k) plan with a degree of employer matching
• Paid parental leave
• Wellness programs and product discounts

Please note, all offers presented to candidates are carefully crafted to ensure market competitiveness, equity, and reflect the individual candidate's education, experience, skills and potential.
Hunter Douglas is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.

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