Executive Assistant

Location: Atlanta, GA
Duration: 2 Months - Temp to Hire
Work Mode: Hybrid Role - 3 days in office (typically T, W, TH); sometimes will need to come in M and F and non-negotiable, must go in if needed
Shift Hours: 8-4 (preferred) or 9-5

Responsibilities:

• Proactively own and execute heavy calendar management for three VPs, demonstrating a keen awareness of conflicts and prioritizing high-value engagements to optimize strategic goals.
• Act as a highly effective gatekeeper and strategic partner, managing high-demand teams and demonstrating the ability to properly and tactfully redirect inquiries to protect the leaders' time.
• Demonstrate a strong ability to manage complex scheduling and logistics across multiple global time zones.
• Learn and anticipate the leaders' needs before they arise and efficiently utilize downtime to execute passive administrative tasks and maintain operational excellence.
• Synthesize meeting discussions into clear follow-up notes and proactively track action items to completion across the IT organization.
• Drive the end-to-end logistics for special meetings, leadership off-sites, lunches, and dinners, maintaining strong vendor partnerships and adapting to moving logistics throughout the entire lifecycle of the event.
• Coordinate comprehensive domestic and international travel and develop minute-by-minute itineraries with built-in contingencies.
• Serve as a "Power User" for emerging productivity tools, proactively mastering and integrating AI platforms into executive workflows for drafting, research, and data synthesis.
• Utilize the full suite of Microsoft Teams components to facilitate seamless digital collaboration for a global team.
• Manage expense reports, invoices, subscriptions, and vendor coordination with absolute accuracy and timeliness, adhering to corporate procurement standards.
• Continuously evaluate and refine administrative workflows and communication protocols to improve overall departmental efficiency.
• Develop a good working relationship with all levels of staff in all departments.
• Handle sensitive/confidential information requiring a high level of discretion.

Requirements:

• Bachelor’s Degree required.
• Minimum of 7 years of experience supporting Vice President level or above, preferred within an Information Technology or high-tech corporate environment.
• Advanced proficiency in Microsoft Office 365, with a specific emphasis on Teams and AI tools; ability to quickly adapt to new external platforms.
• Commitment to being on-site at least 3 days per week to facilitate direct collaboration and team culture.
• Ability to commute between local Georgia-based offices as business needs dictate to ensure seamless executive coverage across multiple locations.
• Strong interpersonal skills with the ability to collaborate at all organizational levels.
• Absolute discretion and sound judgment when handling confidential or sensitive matters.
• A proactive, "forward-leaning" approach with the ability to multitask seamlessly, think outside the box, and pivot quickly in response to changing priorities.
• Focused, dedicated, and organized with a strong work ethic and attention to detail in composing, typing, and proofing materials.