Events and Development Assistant

Do you have strong administrative and data entry skills with exceptional attention to detail?

Are you interested in supporting fundraising events and donor engagement for a mission-driven nonprofit?

We are currently seeking a Events & Development Services Assistant for a nonprofit organization focused on supporting children and families through meaningful, life-changing experiences.

This is a temporary, part-time opportunity supporting the Development team during a busy fundraising and events season in Chicago, Illinois.

LOCATION: Chicago, IL (Hybrid)

POSITION TITLE: Events & Development Services Assistant

SCHEDULE: Part-time, 20 hours per week; approximately 4 hours per day, Monday–Friday. Tuesdays and Thursdays onsite; Mondays, Wednesdays, and Fridays remote.

DURATION: Temporary, November through August 2027

HOURLY RATE: $21/hr-$23/hr

Is This Your Dream Job?

The Signature Events & Development Services Assistant will provide administrative, database, and event operations support to the Development Services and Signature Events teams during a high-volume fundraising season. This position will assist with donor stewardship, data management, volunteer engagement, and event coordination for the organization's signature fundraising events.

This is a great opportunity for an organized, detail-oriented professional who enjoys supporting events, maintaining accurate records, and contributing to a collaborative team.

Our Ideal Candidate:

• 2 years of demonstrated experience with data entry and exceptional attention to detail.
• Strong organizational skills and the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Comfortable working with databases and maintaining accurate records.
• Familiarity with Salesforce and the OneCause event platform or similar.
• Strong written and verbal communication and interpersonal skills.
• Ability to adapt to changing priorities and embrace change, risk, and uncertainty.
• Ability to work independently, manage responsibilities, and contribute as a team player.
• Previous administrative support or event coordination experience is a plus.

How You Will Spend Your Day:

Administrative & Development Support

• Provide administrative support to the Development team to help ensure successful execution of signature fundraising events.
• Assist with data entry, donor acknowledgments, invoice creation, and maintaining accurate donor database records.
• Support general administrative and logistical needs across Development initiatives.

Event Coordination & Guest Management

• Assist with guest management, registration preparation, and attendee communications.
• Support Associate Board engagement, including meeting preparation, materials, goal tracking, and event logistics.
• Assist with auction item tracking, silent auction item shipping, guest lists, and event communications.
• Support event preparation and coordination for major fundraising events.

Database & Sponsor Support

• Assist with Salesforce and OneCause data management, including attendee record maintenance, contact identification, task creation, sponsor tracking, and reporting.
• Track required sponsor marketing assets and assist with sponsor fulfillment follow-up communications.
• Help maintain accurate and up-to-date event and donor information.

Walk & Additional Development Initiatives

• Assist with administrative and logistical needs for the organization's fundraising walk and other Development initiatives.
• Support attendee communications, including coaching emails.
• Provide technical website support for participants as needed.
• Assist with sponsor follow-up and stewardship.

Important Event Dates:

Attendance is expected at the following events:

• I Wish to Party: Saturday, February 20, 2027. Approximately eight hours, including evening work. Weekly hours will be adjusted as needed.
• Wish Ball: Saturday, May 22, 2027. Attendance expected.
• Walk for Wishes: Sunday, August 29, 2027, at Brookfield Zoo. Attendance will depend on the final assignment end date. Event support may begin around 6:00 AM and conclude around noon.

If this sounds like the job for you, we would love to help make that happen.Please apply using this application link

Emailed responses may experience delayed processing. Deadline to apply is 11/17/2026

We’d love to hear from you! Please apply through the job posting link to be considered. Due to the volume of applications we receive, we are unable to respond to every applicant individually.

Visit www.careersinnonprofits.com to learn more about Careers In Nonprofits and explore our workshops and resources.

Careers In Nonprofits is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #ILoveMyJob