Documentation Specialist

Duties will include but are not limited to:

• • Organizing, maintaining, and controlling company records,
  • Technical documents
  • Compliance paperwork to ensure accuracy
  • Traceability, and efficiency across operations.
  • Support departments such as quality, engineering, manufacturing, and management by ensuring all documentation meets company, customer, and regulatory requirements.
  • Preparing, reviewing, and filing technical and quality documents
  • Maintaining records for inspections, certifications, procedures, and audits
  • Controlling document revisions and ensuring only current documents are in use
  • Supporting compliance for customer Data Book requirements
  • Managing electronic document systems including customer portals and websites
  • Assisting during audits, customer reviews, and regulatory inspections
  • Maintain and organize quality records, manufacturing records, weld logs, NDE reports, certifications
  • Ensure revision of procedures, drawings, specifications is current and controlled
  • Upload and manage records in ERP/MRP/customer portals
  • Track document status, approvals, and expirations
  • Compile final data records
  • Prepare customer data books and certification packages
  • Verify documentation meets customer, regulatory, and contract requirements
  • Coordinate documentation submissions with customers and suppliers
  • Ensure inspectors and technicians submit complete and accurate paperwork
  • Review reports for completeness, signatures, dates, procedure compliance, and accuracy
  • Assist in nonconformance documentation and corrective action tracking
  • Support production flow by preventing paperwork bottlenecks
  • Maintain Calibration logs
  • Generate reports for management on overdue documentation or project status
  • Schedule document reviews and approvals
  • Archive completed records per retention requirements
  • Improve documentation systems and workflows
  • Help transition from paper systems to digital systems
  • Help Develop templates, checklists, and standardized forms
  • Reduce documentation errors and improve turnaround time