CW PDC/PDE Department Administrative Assistant

Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere.

Job Title: CW PDC/PDE Department Administrative Assistant
 
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. 
 
Job Description
 
Description:

• THIS POSITION IS PART TIME - 32.0 A WEEK
• Mon-Thurs: 8.30am to 3.30pm with 30 mins for lunch
• Friday: 8.30am to 3.00pm with 30 mins for lunch
• General administrative support duties, but not limited to:
• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
• Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
• Invoice receipt and payment confirmation
• Monthly accrual preparation and submission
• New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Company applications access, update & distribution of org/seating charts, etc.)
• Travel arrangements for managers.
• Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
• Travel Arrangement for company visitors and need to understand basic Japanese in order to communicate with TMC visitors.
• Maintain/update Assistant Reference Manual
• Maintain office supply room (office supply orders)
• Mail distribution

 
REQUIREMENTS:

• 3 to 5 years of strong general office/department support experience
• Excellent verbal, written, and interpersonal skills
• Excellent customer service skills
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
• Strong ability to work independently and with other members
• Basic Japanese Skill is a plus but not mandatory

 
Location: (Ann Arbor,MI)
 
Disclaimer: 
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, ag e, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665

Rewards:
Medical, dental, vision
401k 
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client 
 
SELECT AWARDS

• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots 
• Crain’s Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan