Contracts Administrative Assistant (Remote)

Part-Time Administrative Coordinator (20 Hours/Week)

Location: Remote

Schedule: 20 hours per week, approximately 4 hours per day

Experience Level: Intermediate

Education: Bachelor"s Degree Preferred

About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to provide critical administrative and operational support in a fast-paced environment. The ideal candidate will have strong communication skills, experience managing high-volume administrative workflows, and proficiency with business collaboration and document management systems. This position is ideal for an individual who thrives on organization, enjoys supporting multiple stakeholders, and can effectively manage competing priorities while maintaining accuracy and professionalism.

Key Responsibilities

• Manage high-volume DocuSign signature routing processes and ensure timely completion of document workflows.
• Monitor and triage a high volume of emails and communications, responding appropriately and directing inquiries to internal and external stakeholders.
• Maintain and organize company documents, records, and filing systems to ensure accuracy, accessibility, and compliance.
• Support document curation and administration within contract lifecycle management and document management systems.
• Assist with purchase order-related processes and coordinate communications with accounting and finance teams.
• Utilize Microsoft Office Suite, SharePoint, and Smartsheet to track projects, maintain records, and support operational activities.
• Participate in and support virtual meetings through Microsoft Teams and Zoom.
• Provide general administrative support and perform additional duties as assigned.

Required Qualifications

• Bachelor"s degree preferred.

• Proven experience in administrative support or office coordination.

• Advanced proficiency with:

• DocuSign

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• SharePoint

• Smartsheet

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Ability to manage multiple priorities and high-volume workflows with accuracy and attention to detail.

Preferred Qualifications

• Experience with contract lifecycle management systems and document repositories.
• Understanding of purchase order processes and accounting department interactions.
• Experience supporting clinical research, healthcare, life sciences, or biopharmaceutical organizations.
• Familiarity with federal grant funding and biopharmaceutical industry funding sources.

Job Type & Location

This is a Contract position based out of Raleigh, NC.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.