Contract to Perm Legal Executive Assistant (Hybrid)

About Our Client

Our client is a global law firm committed to excellence in representing their clients and developing their people. They foster a culture that values professional growth and high-quality work product within a collaborative environment.

The Opportunity

The Legal Executive Assistant (LEA) serves as a high-level strategic partner to attorneys, managing the daily functions of their practice so they can focus on client development. This role is more than administrative; you will act as a trusted business partner, creating vital connections and delivering critical information to ensure the practice meets its priorities. Operating in a professional and positive manner, the LEA is essential to the smooth operation of the firm’s practice areas. This is a contract-to-hire opportunity (3-6 months temp-to-perm).

The Location

Located in the Palo Alto office, this role supports a fast-paced legal environment. The position offers a hybrid work schedule, blending the collaboration of in-office presence with the flexibility of remote work as coordinated with firm leadership

What You Will Do

• Practice Management: Manage attorney projects and milestones, ensuring all tasks are completed efficiently and deadlines are met.
• Liaison & Communication: Serve as a key point of contact between attorneys, clients, and internal departments, relaying accurate messages and handling inquiries.
• Team Leadership: Delegate assignments to support teams (LSAs and AskLegalSupport) and provide mentorship and professional development feedback to junior staff.
• Document Production: Draft, proofread, and finalize legal documents, correspondence, and presentations with high attention to detail.
• Administrative Oversight: Manage complex calendars and travel itineraries, oversee billing processes/prebills, and organize electronic filing systems.
• Meeting Coordination: Oversee logistical planning for meetings, prepare agendas, and manage follow-up requests.

Who You Are

• Experienced Professional: You have at least 5 years of administrative experience in a corporate or legal environment supporting upper-level leadership.
• Educationally Grounded: You hold a High School Diploma or GED (required), while a Bachelor’s degree in legal studies or business administration is preferred.
• Tech-Savvy: You are an expert in Microsoft Office (Word, PowerPoint, Excel) and adept at using AI-powered tools, case management software, and virtual collaboration tools like Zoom and Teams.
• A Discretion Expert: You possess the utmost professionalism and integrity when handling confidential information and sensitive legal matters.

Ideal Candidate

• Adaptable & Proactive: You take initiative to learn new skills and can pivot quickly to meet the evolving needs of a demanding practice.
• Process-Driven: You have excellent time management skills and the ability to prioritize multiple tasks in a fast-paced, high-pressure setting.
• Strong Communicator: You can convey complex information clearly and concisely, both verbally and in writing, to people at all levels of an organization.
• Collaborative Partner: You build trust and resolve conflicts effectively, working seamlessly with various internal support teams to deliver high-quality work products.

Flexibility & Work-Life Integration 

The firm supports a hybrid work arrangement, allowing for a balance of remote and in-office work. This role is non-exempt, meaning it is paid on an hourly basis with overtime eligibility in accordance with applicable laws..

Why Join the Team?

• Competitive Compensation: The hiring range is $49.45 - $65.52 per hour, with overtime paid in accordance with applicable laws.
• Path to Permanency: This 3-6 month contract provides a clear pathway to a permanent role for high-performing individuals.
• Comprehensive Benefits: Upon conversion, employees are eligible for medical/dental/vision insurance and a 401(k).
• Professional Growth: Join a firm that is committed to excellence and developing its people through hands-on experience with cutting-edge legal technology.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.