College of Arts & Sciences Office Assistant - Performing and Fine Arts Department

Position Details

Position Information

Job Title College of Arts & Sciences Office Assistant - Performing and Fine Arts Department Department CAS Office Administration Terms and Hours Approx. 6-12 hrs/wk Job Category Student Employment Hourly Wage Portland Metro Minimum Wage ($16.80) Job Summary

The Performing and Fine Arts (PFA) Department of the College of Arts and Sciences is looking for a Student Assistant to support the PFA Academic Coordinator and general day-to-day assistance for the PFA Department. We are seeking a motivated individual who can self-start, follow through on assigned tasks, and has a high degree of comfort interacting with others. The Office Assistant is expected to identify, initiate, and complete a variety of tasks and projects in a role that primarily serves the PFA Department and the Academic Coordinator.

Shifts for this position are at least 3 hours long, Monday-Friday, and have a degree of flexibility.

Core Duties

• Clerical: Assist PFA Academic Coordinator & faculty with a variety of clerical tasks, including distribution of office supplies, receiving and distributing campus mail, collection of PFA faculty syllabi, and more duties as assigned.
• Marketing: Experience with Canva preferred. Assistant will update departmental websites, create and distribute PFA Weekly Newsletters to students and faculty, coordinate physical mailings of promotional materials to local high schools, and more duties as assigned.
• Events: Assist with PFA events such as Music at Midweek, Theater performances, Buckley Center Gallery showings, etc. Assistance looks different for each event, but involve coordination with Events to put up posters around campus, delivering print jobs, attendance at events as a proxy to the Academic Coordinator (would always be discussed ahead of time and within working hours), and more duties as assigned.
• Space Maintenance: Assist with general maintenance and organization of department spaces, including PFA Office, Mago Hunt Center, Blair Studio Theater, Buckley Center Auditorium, Buckley Center Gallery, and Shiley Marcos Art Rooms.
• Basic computer skills (Some familiarity with: Microsoft Office Adobe Acrobat, Canva, Google, Excel).
• Other relevant duties as assigned

Minimum Qualifications

• Self-motivated, flexible and willing to take on a variety of tasks.
• Ability to maintain confidentiality.
• High-level organizational skills and attention to detail.
• Ability to take initiative and follow through on tasks.
• Collaborative approach to work.
• Proactive communicator.
• Basic computer skills (Some familiarity with: Microsoft Office Adobe Acrobat, Canva, Google, Excel).

Preferred Qualifications

• Familiarity with UP technology and systems.
• Prior clerical work experience.
• Performing and Fine Arts majors/minors preferred.

Physical Requirements

• N/A

Posting Detail Information

Posting Number SE1073-2023 Number of Vacancies 1 Estimated Start Date 08/24/2026 Open Date 08/01/2026 Close Date 08/14/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is your weekly availability to work during the hours of Monday -Friday, 8 am - 4 pm? And, how many hours a week would you prefer to work?

(Open Ended Question)

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents