Building Office Assistant

Job Goal:

Serve students, staff, and community at large

Essential Duties and Responsibilities:

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school
• Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal.
• Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
• Type, reproduce and distribute notices to staff, students, parents, families.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
• Maintain and advise in matters concerning school calendar and scheduled programs.
• Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.
• Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion. Responsible for completing school attendance records as required.
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
• Responsible for supervising students as needed.
• Other Duties as Assigned.

Physical Demands and Work Environment:

The employee has frequent contact with students and members of the community. While performing the responsibilities of this position, the employee is regularly required to engage in conversations and is required to utilize communication skills, such as speaking and listening. The employee is required to sit, stand, and walk at regular intervals throughout the workday. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Essential functions require a high level of concentration and attention to detail.

The physical demands and work environment characteristics described above and within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employed shall remain free of any alcohol and non-prescribed controlled substances in the workplace throughout his/her employment in the district.

Equal Opportunity Employer:

Lake Geneva is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective employees and incumbents to discuss potential accommodations with the employer.

Description Purpose:

This description documents the general nature and level of responsibility associated with this position. It is not intended to be a comprehensive list of all activities, duties, and responsibilities required of the employee. It is not intended to limit or modify the right of any supervisor to assign, direct, and monitor the work of employees under supervision.

Terms of Employment:

Evaluation:

Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Administrative Personnel.

Legal Ref.:

Sections 118.24 Wisconsin Statutes 121.02(1)(a), (q) PI3, Wisconsin Administrative Code