Attendance Secretary

S CHOOL

D ISTRICT

49

B OARD

A PPROVED

J OB

D ESCRIPTION

Job

Title:

Attendance

Secretary

Location:

Assigned

Building

Reports

To:

Building

Principal

Initial

Approval:

November

1,

2006

Revised:

March

21,

2025

Work

Year:

Extended

School

Year

FLSA

Status:

Non-Exempt

Pay

Schedule:

Educational

Support

Personnel

Range

5

POSITION

SUMMARY:

The

Attendance

Secretary

supports

the

school

by

performing

various

clerical

functions

including

registration

and

withdrawal

of

students

and

maintaining

student

files,

attendance

records

and

databases.

ESSENTIAL

DUTIES

AND

RESPONSIBILITIES :

The

following

statements

of

essential

functions

and

responsibilities

are

intended

to

describe

the

general

nature

and

level

of

work

being

performed

by

individuals

assigned

to

this

position.

These

statements

are

not

intended

to

be

an

exhaustive

list

of

all

duties

and

responsibilities

required

of

all

personnel

within

this

position.

Actual

duties

and

responsibilities

may

vary

depending

on

building

assignment

and

other

factors.

Report

and

maintain

student

attendance

(daily,

weekly,

monthly,

quarterly

and

annually);

process

reports

and

update

student

records

in

database.

Follow

building

procedure

to

inform

staff

and

parents.

Maintain

student

records,

student

registration

and

withdrawals.

Process

teacher

attendance,

perform

auto-dialer

requests,

and

update

student

database.

Serve

as

receptionist

for

the

building,

including

answering

phones,

greeting

visitors,

answering

requests,

directing

(&

finding)

needed

individuals

as

necessary.

Support

a

safe

culture

by

following

the

check-in

process

and

enforcing

district

safety

and

security

policies

and

procedures.

Provide

assistance

to

students,

staff,

parents

and

community

members

in

school

related

questions

and

activities.

Provide

coverage

in

the

health

room

as

needed.

Maintain

files

for

correspondence,

reports,

handbooks

and

forms.

Prepares

forms

and

files

to

distribute

appropriate

information

to

staff

regarding

students.

Building-specific

duties

may

also

include,

processing

the

mail,

ordering

supplies,

performing

basic

financial

tasks,

assisting

with

report

cards

and

schedules,

and

maintaining

website

and

school

signage

Perform

other

associated

duties

as

assigned.

Supervision

&

Technical

Responsibilities:

This

position

does

not

supervise

other

employees.

Budget

Responsibility:

This

position

does

not

have

any

direct

budget

responsibility.

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

function

satisfactorily.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

S CHOOL

D ISTRICT

49

B OARD

A PPROVED

J OB

D ESCRIPTION

QUALIFICATIONS

The

requirements

listed

below

are

representative

of

the

education,

experience,

knowledge,

skills,

and/or

abilities

required

for

this

position:

Education

&

Training:

High

school

diploma

or

equivalent,

plus

specialized

courses

in

computer

applications.

Experience:

Two

years

of

secretarial

experience

required,

education

setting

preferred.

Knowledge,

Skills

&

Abilities

Excellent

oral

and

written

communication

and

interpersonal

relation

skills

Basic

math

and

accounting

skills

Customer

service

and

public

relations

skills

Critical

thinking

and

problem

solving

skills

Organizational

skills

Ability

to

manage

multiple

tasks

with

frequent

interruptions

Ability

to

communicate

effectively

with

various

stakeholders

Ability

to

maintain

confidentiality

in

all

aspects

of

the

job

Ability

to

maintain

excellent

attendance

Ability

to

understand

and

follow

complex

oral

and

written

instructions

Ability

to

perform

responsibilities

without

the

necessity

of

close

supervision

Must

be

proficient

in

the

use

of

personal

computers

and

common

software

applications

including

Microsoft

Office

Suite

and

Google

Suite

Certificates,

Licenses,

&

Registrations:

Criminal

background

check

required

for

hire

Valid

Colorado

driver's

license

required

for

hire

CPR

and

First

Aid

certifications

preferred

at

hire

Medication

certification

required

within

3

months

of

hire

OTHER

WORK

FACTORS

The

physical

demands,

work

environment

factors

and

mental

functions

described

herein

are

representative

of

those

that

must

be

met

by

an

employee

to

successfully

perform

the

essential

functions

of

this

job.

Physical

Demands:

While

performing

the

duties

of

this

job,

the

employee

is

occasionally

required

to

stand,

climb

or

balance,

stoop,

kneel,

crouch,

or

crawl.

The

employee

must

regularly

lift

and/or

move

up

to

25

pounds

frequently.

Work

Environment:

While

performing

the

duties

of

this

job,

the

employee

will

work

primarily

in

a

usual

office

or

school

environment.

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

function

satisfactorily.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

S CHOOL

D ISTRICT

49

B OARD

A PPROVED

J OB

D ESCRIPTION

Mental

Functions:

While

performing

the

duties

of

this

job,

the

employee

is

regularly

required

to

communicate,

compare,

analyze,

coordinate,

instruct,

evaluate,

and

use

interpersonal

skills.

Occasionally

required

to

compile,

copy,

compute

and

negotiate.

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

function

satisfactorily.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.