AP/AR & Administrative Coordinator

Jobot

Raleigh, NC

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JOB DETAILS

SALARY

$50,000–$55,000

JOB TYPE

Full-time

LOCATION

Raleigh, NC

POSTED

30+ days ago

GROWING MULTI ENTITY ORGANIZATION | AP/AR Coordinator Needed!

This Jobot Job is hosted by: Caitlin Pohl
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50,000 - $55,000 per year

A bit about us:

This is a great opportunity for someone early in their accounting, bookkeeping, or administrative career who’s looking to gain hands‑on experience while being part of a small, supportive team. You’ll assist with accounts payable and receivable, help keep financial and office records organized, and serve as a welcoming, professional presence at the front office.

Why join us?

Great Benefits
Great PTO !

Job Details

Entry‑Level Accounting & Office Support Associate
This is a great opportunity for someone early in their accounting, bookkeeping, or administrative career who’s looking to gain hands‑on experience while being part of a small, supportive team. You’ll assist with accounts payable and receivable, help keep financial and office records organized, and serve as a welcoming, professional presence at the front office.

Your work will be visible and impactful, with real exposure to multiple industries and the chance to develop a broad set of accounting and administrative skills.

What You’ll Do
Accounts Payable

Assist with vendor setup and maintain vendor records
Enter and process vendor invoices with proper coding and approvals
Support payment runs and invoice tracking
Help research and resolve invoice or payment questions
Respond to vendor and internal inquiries professionally

Accounts Receivable

Prepare and send customer invoices across multiple entities
Record incoming payments and assist with account matching
Help review outstanding balances and follow up as needed
Coordinate with internal teams to resolve billing discrepancies

Reconciliations & Month‑End Support

Assist with monthly bank and account reconciliations
Support journal entries and month‑end close tasks with senior team members
Help gather documentation and schedules for reporting

Administrative & Front Office Support

Greet visitors and answer incoming calls in a friendly, professional manner
Maintain organized digital and physical filing systems
Assist with mail, deliveries, and general office coordination
Support audit preparation and documentation
Provide day‑to‑day administrative support to the Finance Director and accounting team

What We’re Looking For
Required

Some coursework or experience in accounting, bookkeeping, or office administration
Comfortable with Excel and standard office tools (Outlook, Word, etc.)
Strong attention to detail and accuracy
Friendly, professional communication style
Organized, reliable, and able to manage recurring tasks
Willing to support both accounting and front‑office responsibilities

Preferred (Nice to Have)

Prior exposure to AP, AR, or general accounting support
Experience with QuickBooks or similar accounting software
Associate’s or Bachelor’s degree in Accounting, Business, or related field (or currently pursuing)
Experience working in a multi‑department or multi‑entity office environment

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

_{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}

About the Company

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE

100 to 499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2018

WEBSITE

http://www.jobot.com

AP/AR & Administrative Coordinator

Jobot

Raleigh, NC

About the Company

Jobot

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