Leadership Support
Assist in managing day-to-day administrative support operations of the departments office. Schedule and manage meetings with executive leaders from COM-P UA and partner hospitals. Prioritize and arrange meetings, conferences, and appointments for department leadership. Make necessary travel reservations and itineraries. Determine and prepare background materials needed.
• Prepare and design materials for meetings as directed and take meeting minutes. • Investigate, evaluate, and resolve typical administrative operational problems or situations impacting staff, faculty work unit.
Manage all logistics for meetings, including room reservations, technical support, food and beverages, parking arrangements, and communication to participants. Coordinate with Office of Faculty Affairs and Human Resources to facilitate faculty and staff recruitments and other committees as needed, with direction.
Schedule interviews and manage logistics for job applicants.
Department Support
Prioritize workload, meetings, and appointments to meet work unit operations. Assist in the coordination and implementation of multiple projects. Provide skilled support on a variety of strategic initiatives with direction, such as organizing documents, tracking progress, and action items.
Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with university policies and regulations.
Investigate, evaluate, and resolve typical administrative operational problems or situations impacting staff, faculty work unit.
Work with appropriate administrative offices for website updates as required.
Financial Management Activities
Purchases & bill pay for department P-card Disbursement Vouchers Travel & other reimbursements
Maintain finance documentation as required.
General Office Operations
Compose confidential correspondence when required as directed. Organize and file office documents as required, including department inbox, phone lists, inventory, etc.
Coordinate business affairs personnel matters and may interpret policies and procedures.
Order supplies.
Knowledge, Skills & Abilities
Demonstrated ability to build and maintain positive working relationships. Proficient in English composition, including grammar, spelling, and punctuation. Competence in performing basic mathematical calculations. Skilled in using personal computers and related software applications. Capable of analyzing problems and making sound decisions. Effective in both verbal and written communication.