Administrative Supervisor Internal Audit

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AUSTIN ISD JOB DESCRIPTION

JOB TITLE: ADMINISTRATIVE SUPERVISOR INTERNAL AUDIT PAY GRADE: CAD 2 DUTY DAYS: 226 FLSA STATUS: EXEMPT DATE REVISED: 08/20/2026 HC FUNDING SOURCE: THIS POSITION IS PARTIALLY OR FULLY FUNDED THROUGH LOCAL AND/OR GRANT SOURCES. CONTINUED EMPLOYMENT IN GRANT-FUNDED POSITIONS IS CONTINGENT UPON AVAILABILITY OF FUNDS.

MINIMUM REQUIREMENTS: A Bachelor's degree from an accredited college or university is required. Four (4) years of related or auditing experiences required. An accounting or related degree in accounting, management, finance, or business, certification, or working towards certification, as a Certified Public Accountant and/or Certified Internal Auditor is preferred. Supervisory experience is preferred. A valid Texas drivers license is required. Travel throughout the district is required. PREFERRED REQUIREMENTS: This position requires knowledge of governmental accounting, generally accepted accounting principles, and generally accepted auditing standards. Knowledge of school district operations and finance, as well as the Texas Education Agency Financial Accountability System Resource Guide is preferred. This position requires the ability to organize and analyze data from a variety of sources and in a variety of formats, and the ability to communicate both orally and in writing. Incumbent should have a working knowledge of personal computers and Google Workspace. Information systems audit experience is preferred.

SKILL REQUIREMENTS: This position is responsible for planning and implementing an internal audit program to help Austin ISD accomplish objectives and improve operations.

Ability

to

plan

and

conduct

financial

and

management

audits

Knowledge

of

generally

accepted

accounting

principles

(GAAP)

Knowledge

of

the

Institute

of

Internal

Auditor's

Code

of

Ethics.

Demonstrated

understanding

of

Texas

Education

Agency

standards

for

financial

accounting

and

reporting

Ability

to

write

reports,

business

correspondence

and

procedures

manuals,

and

implement

policy

and

procedures

Ability

to

use

software

to

develop

spreadsheets,

perform

data

analysis

and

do

word

processing.

Ability

to

be proficient in Google Workspace.

Excellent

organizational,

communication,

and

interpersonal

skills

The

ability

to

communicate

complex

financial

and

operational

risks

to

Board

members

with

clarity,

confidence,

and professional skepticism.

Skill

in

translating

technical

audit

findings

into

strategic

business

impacts

that

resonate

with

non-technical

Board directors.

The

ability

to

remain

objective

and

firm

in

findings

while

maintaining

a

collaborative

and

professional

relationship with executive leadership.

Successful

navigation

of

the

"dual-reporting"

structure

(reporting

administratively

to

the

Executive

Director

of Governance, Accountability & Board Services, and functionally to the Board).

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AUSTIN ISD JOB DESCRIPTION

JOB PURPOSE AND RESPONSIBILITY: Responsible for supervision, planning, direction, and implementing the district's internal audit function. Provide leadership to a team of internal auditors. Ensure compliance with accountability standards, laws, regulations, and policies. Provide independent and objective appraisals of financial, data processing, and other relevant matters within the district. Be responsive to the direction of the Board Audit Committee. ESSENTIAL FUNCTIONS:

Develop

and

deliver

comprehensive

quarterly

reports

to

the

Audit

Committee

regarding

the

status

of

the

annual

audit plan, significant internal control deficiencies, and the progress of remediation efforts.

Facilitate

the

annual

Risk

Assessment

process

and

present

the

proposed

Internal

Audit

Plan

to

the

Board

Audit Committee for review and formal approval.

Participate

in

Board

Audit

Committee

meetings

to

provide

candid

assessments

of

the

organization's

risk

culture, management's responsiveness, and the adequacy of internal controls.

Act

as

a

subject

matter

expert

for

the

Committee

on

emerging

regulatory

changes,

industry

trends,

and

governance

best practices.

Maintain

a

direct

and

independent

reporting

line

to

the

Board

Audit

Committee

Chair

to

ensure

the

independence

of

the Internal Audit function and to report any instances of management interference.

Provide

timely

and

thorough

follow-up

on

all

inquiries

or

special

"one-off"

audits

requested

by

the

Audit

Committee. Provide the Committee with "no-surprises" reporting-ensuring they are never blindsided by a major risk or control failure.

Develop

a

annual

audit

plan

using

an

appropriate

risk-based

methodology,

including

any

risks

or

control

concerns identified by management.

Implement

the

annual

audit

plan

including

as

appropriate

any

special

tasks

or

projects

requested

by

the

Board Committee.

Analyze

and

evaluate

internal

controls

over

school

funds

and

Austin

ISD

funds

making

recommendations

for improvements to prevent loss to the District.

Assist

in

analyzing

and

evaluating

school

and

departmental

compliance

with

Austin

ISD

policies,

regulations,

state

and federal law.

Compile,

maintain,

and

file

all

reports,

records,

and

data

documentation

as

required

by

district

guidelines

Assist

in

the

evaluation

of

significant

merging/consolidating

functions

and

new

or

changing

services,

processes, operations, and control processes.

Direct

the

preparation

of

periodic

reports

summarizing

results

of

audit

activities.

Draft

and

guide

staff

in

preparing formal written reports covering deficiencies, expressing options on the adequacy and effectiveness of the system.

Interpret

policies,

regulations,

and

state

law

for

principals,

bookkeepers,

and

staff.

Perform

audit

follow-up

visits

to

determine

compliance

with

audit

recommendations

and

correction

of

problems

found.

Prepare

work

papers

and

schedules

for

the

Austin

ISD's

external

auditors

in

the

conduct

of

the

annual

financial

audit.

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AUSTIN ISD JOB DESCRIPTION

Lead

in

an

investigation

of

significant

suspected

fraudulent

activities

within

Austin

ISD.

Guide

staff

in

training

to

principals

and

the

campus

staff

responsible

for

monthly

reconciliations

and

reporting

of

the campus activity fund.

Conduct

internal

audits

and

oversee

the

audit

process

in

accordance

with

state

and

district

standards

and

procedures and reports on findings following generally accepted auditing principals.

Examine

the

adequacy

and

effectiveness

of

the

district's

system

of

internal

controls

to

ensure

compliance

with accounting standards, laws, regulations, and policies. Identify risk exposure and control issues. Recommend standards of control and propose modifications and improvements to existing or planned financial and operation systems and procedures to improve controls and enhance operational effectiveness.

Prepare

organized,

accurate,

and

detailed

written

reports

ensuring

that

documentation

clearly

supports

the

conclusions regarding each audit objective. Work with management to obtain agreement on action plans to address audit issues. Make presentations to management, as needed.

Develop

a

risk

assessment

and

audit

plan.

Apply

internal

auditing

standards

and

techniques

and

demonstrate

project

management

skills.

Direct

staff,

guide

and

coordinate

activities

of

independent

outside

auditors

and

state

agencies.

Compile,

maintain,

and

file

all

reports,

records,

and

other

documents

required.

Comply

with

policies

established

by

federal

and

state

law,

State

Board

of

Education

rule,

and

local

board

policy

in

the area of internal auditing and with the Institute of Internal Auditor's Code of Ethics.

Follow

district

safety

protocols

and

emergency

procedures.

Provide

training

to

managers

on

internal

controls,

business

risks,

fraud

and

other

related

topics.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional practices

that promote a culture of respect.. OTHER DUTIES AS ASSIGNED: Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. PHYSICAL EFFORT AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position. Tools/Equipment Used: standard office equipment including computer and peripherals Posture: Frequent sitting, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion: Frequent walking, grasping/squeezing, wrist flexion/extension

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AUSTIN ISD JOB DESCRIPTION

Lifting: Regular light lifting and carrying (under 15 pounds) Environment : Office or campus; may require districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under pressure; maintain objectivity PERSONAL WORK RELATIONSHIPS: This position reports directly to the appropriate supervisor of the department. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. I have read & acknowledged the job description above. Employee Signature:

Date: