Job Summary (Administrative Staff Specialist – Superior Court, Phoenix, AZ)

Position Overview:
- Provide administrative and operational support in a courtroom setting within the Judicial Branch.
- Maintain order and integrity of court proceedings, supporting judicial officers and court staff.
- Interact with the public, attorneys, law enforcement, and agency staff to facilitate court operations.

Key Responsibilities:
- Prepare and manage courtroom for hearings and proceedings, coordinate with Courtroom Clerk.
- Operate and troubleshoot e-courtroom equipment (digital recorders, electronic fingerprint equipment, etc.).
- Perform real-time data entry and updates in the court management system (iCIS).
- Prepare court files, calendars, and review documentation for completeness and compliance.
- Assist with case processing, scheduling hearings, and distributing court calendars.
- Communicate effectively with litigants, victims, attorneys, and court personnel.
- Support Judicial Officers and Judicial Assistants with calendar management and other tasks.
- Collaborate with other divisions and assist during emergencies or as needed.

Required Qualifications:
- High School diploma or GED.
- Three (3) years progressively responsible administrative experience (preferably in a court/legal environment) OR equivalent combination of education and experience.
- Proficiency with Microsoft Outlook, Word, Excel, multi-line phones, fax/copiers, and familiarity with court systems (iCIS, OnBase, eFile).
- Ability to communicate professionally, prioritize tasks, and work collaboratively.
- Pass background check and fingerprinting; comply with courthouse security protocols.

Preferred Qualifications:
- Bilingual in Spanish/English.
- Experience in courtroom settings.
- Knowledge of legal research methods, court operations, and state rules/regulations.

Working Conditions:
- Onsite at courthouse; daily security screening required.
- May involve sitting, standing, or walking for extended periods, lifting up to 20 lbs.
- Must be able to handle detailed tasks and communicate clearly.

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This summary concisely covers the primary duties, requirements, and working conditions for the role. Let me know if you need a more condensed or expanded version!