Administrative Specialist II

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Administrative Specialist II Requisition Number S02422P Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule Pay Grade N24 Salary FLSA Non-Exempt Job Summary/Basic Function

This position reports to the Director of the Basic Needs Center (BNC) and provides administrative support to the area. This individual in this role should possess the ability to navigate administrative processes and business systems, coordinate multiple projects, and exercise time management, prioritization, and good judgment.

Responsibilities

• Provide administrative/operational support for departmental scholarships, assessment initiatives, student data collection
• Track and monitor budgets including expenditures, expense reports, purchase requisitions, and reconciling P-cards for all areas, and reconcile travel/assist with scheduling travel for centers' staff
• Purchase supplies
• Develop policies & procedures for BNC hourly employees covering the front reception
• Develop, monitor, and update social media and website content for BNC as needed
• Create in-house marketing materials using graphic designing software
• Communicate with campus departments in relation to maintenance, updates, and repairs for all areas
• Provide logistical support for projects and events including room scheduling, catering, attendee communication, and other related arrangements

Required Qualifications

Required:

• High School Diploma
• Two years of related secretarial/clerical experience

Preferred Qualifications

Preferred:

• Moderate to high level of PC experience including data management systems, word processing, and spreadsheets, including Google Drive programs
• Social media account management experience
• Digital marketing and design experience
• Excellent communication skills, both written and verbal

A successful candidate will be willing to Background Check? Yes Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date 07/21/2026 Review Date 07/31/2026 Job Close Date Open Until Filled Yes Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 31, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/28861

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• jobs.weber.edu

• KSL

• Chronicle of Higher Education

• Higher Ed Jobs

• Agency Referral

• Personal Referral

• Internal Job Posting

• Advertisement/Publication

• Other web advertisement

• Other

• • Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents