ADMINISTRATIVE MANAGER, School of Medicine, Rheumatology

The Administrative Manager is responsible for assisting the Administrative Director in the day-to-day operations and management of administrative services in the Section of Rheumatology to meet the clinical, research and education missions at the Department of Medicine. The Administrative Manager assists in developing and managing section activities to meet the organizational needs and objectives in accordance with operating policies and business plans. They will utilize a high degree of initiative and independent judgement to provide leadership on section operations, quality improvement, innovation and staff development. This individual should have excellent communication skills and be accomplished in effective internal and external relationships.

Essential Function 1:

• Oversee, train, manage, and onboard staff members and students.
• Establish objectives, determine standards of performance, evaluate performance and ensure that performance standards are being met.

Essential Function 2:

Faculty Administration

• Assist the Administrative Director and Chief in hiring and recruiting faculty.
• Facilitate onboarding and offboarding functions for faculty members, including drafting and facilitating offer letter paperwork, hospital and third party and hospital credentialing and enrollment, faculty appointments and promotion.
• Perform various personnel actions in SAP.
• Provide support to faculty members
• Monitor/Track Faculty Productivity
• Co-Manage Section Chief Calendar Management

Essential Function 3:

• Manages office space (may be responsible for key control, user ID’s, etc).
• Monitors and maintains inventory of office supplies and equipment.
• Purchases as needed while staying within established budget.
• Keeps office equipment in working order and contacts vendors or IT, as necessary, for repairs or replacements.
• Submit reimbursements for faculty in Concur and Chrome River

Essential Function 4:

• Manage the content on the Rheumatology BUMC and BMC websites.
• Create and develop new content, update content as necessary.
• Oversee fellowship site content.
• Handle communications for the section, tracking BU/BMC communications.
• Prepare, review, edit and distribute reports, correspondence, memos, and other communications.
• Proactive communication with all faculty and staff regarding compliance issues, learning assigned, attestations and other section related items.
• Handle end of year newsletter, communications for Alumni, ACR, OARSI and projects as needed.

Essential Function 5:

• Coordinate and attend meetings, including the preparation and circulation of meeting agendas and documentation, and the taking and distribution of meeting minutes

Essential Function 6:

• Responsible for directory and list serves for Rheum/AADC, updating and circulation of list serves taking into consideration student, staff and faculty, alumni changes.

Bachelor's degree with 2-3 years of direct experience.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.