Administrative/Executive Assistant I

Administrative/Executive Assistant I # 39192-1

8900 Venice Blvd., Culver City, CA 90232 (6 business days (5 in person, 1 remote))

1 month Contract

Requited details: Last 4 digit of SSN.

Pay Rate: $25/hr to $28/hr on W2

What We Do/Project

The Executive Assistant will provide support to the Executive Vice President, Head of HBO & Max Comedy Programming. You are the go-to person on the team - organized, detail-savvy, and solutions-oriented with a calm, can-do mindset that''s always two steps ahead of what''s needed next. You will maintain confidentiality and provide administrative support on many comedy projects.

Job Responsibilities / Typical Day in the Role

• Provide administrative support to executive, including managing busy calendars, rolling calls, coordinating travel, and preparing expense reports
• Track and organize creative material across shows in development, production, and post
• Interface across departments in a timely, professional manner for all needs
• Collaborate with other executives and assistant on team

Must Have Skills / Requirements

1) Calendar Management Experience

a. 1+ years; Outlook calendar preferred. (More if possible)

2) Rolling Calls/Phone Sheet management

a. 1+ years; Taking calls on behalf of Executive and connecting them to external partners. (More if possible)

3) Experience managing multiple projects or tasks within a fast-paced environment.

a. 1+ years. (More if possible)

4) Strong Communication Skills / Upholding Confidentiality

Nice to Have Skills / Preferred Requirements

1) Familiarity with key industry players and standards is a plus

Soft Skills:

1) Professional demeanor and strong communication skills

2) Exceptional multitasking abilities and attention to detail

3) Team player comfortable in fast-paced, high-volume settings

Technology Requirements:

1) Proficiency in Microsoft Outlook, Word, Concur, Adobe

Education / Certifications

1) BA/BS or equivalent work experience.

Interview Process / Next Steps

1) 1st round interview (30-min) Zoom meeting with current EA

2) TBD - 2nd round with Staff Member (15-30 min)

Additional Notes

• Sourcing in CA - Ivy Station.
• 6 business days (5 in person, 1 remote)
• Great learning opportunity for anyone interested in development
• Highly confidential and sensitive information on this desk supporting head of department. Must be able to be discrete and maintain confidentiality. Strong communicator/ problem solving skills.