Administrative Clerkship Coordinator

District Medical Group

Phoenix, AZ

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JOB DETAILS

SKILLS

Administrative Skills, Communication Skills, Computer Skills, Conference Management, Conferences, Database Administration, Detail Oriented, Driver's License, Flexible Spending Accounts, Health Plan, Healthcare, High School Diploma, Insurance, Leadership, Mail Processing, Medicine, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Provider Credentialing, Public Safety, Schedule Development, Systems Administration/Management, Telephone Skills, Time Management, Training/Teaching, Writing Skills

LOCATION

Phoenix, AZ

POSTED

Today

About the Company:

District Medical Group (DMG) is well known as a respected leader in the healthcare industry in the Phoenix area, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. DMG employs over 650 credentialed providers and more than 350 professional/administrative staff as one of the largest physician groups in the Valley.

What Does DMG Offer?

DMG continuously strives for and succeeds in providing a strong and positive work environment through employee appreciation, team collaboration, competitive compensation, mentoring, and great benefits including:

A strong Healthcare benefits package inclusive of Medical, Dental and Vision- Employee eligibility effective DAY ONE
A rich 401(k) with employer match, increasing annually up to 6%
Flexible Spending Account plan
Generous Paid Time Off plan (3 weeks year one)
10 paid holidays annually
Paid Sick Time
and more

Job Summary

Under the direction of the Department Program Director, Clerkship Director and CME Manager, this position is primarily charged with coordinating rotating medical students and to a lesser extent, supports the resident physicians. It also supports faculty physicians, requiring initiative and independent judgment. The incumbent works independently and has contact with high level administrative personnel.

Schedule

This is a full-time position, Monday through Friday. Flexibility of hours and/or days may be needed, determined by business need.

Work Environment

Normal office environment. Noise level moderate to low.

Qualifications

Preferred/Required Education

High School Diploma or equivalent required
Bachelor's degree or equivalent combination of training, education and experience preferred

Preferred/Required Experience

Minimum of two years as an administrator in an office setting required
Two years' experience in an administrative support role in a medical/graduate medical education setting preferred

Essential Functions

The details listed below are intended to outline the general nature and level of work for an individual in this role and are not intended to be interpreted as an all-inclusive list of responsibilities and duties.

Executes a variety of administrative functions relative to the application request and check-in processes of visiting learners including: medical students, shadowers, observing physicians and/or rotating residents. This involves confidential and sensitive school transcripts, medical histories and malpractice issues.
Maintains applications/evaluations/grades in confidential files. Compiles student packets and orients students on the first day of the rotation. Assists in the development of student schedules. Assembles student rotation evaluations at the end of the student rotations and prepares final evaluation for preceptor or designee.
Collects and prepares student, shadower, observer and/or rotating resident rotation requests in a timely manner for the monthly meeting of the GMEC to review and approve. Builds and maintains relationships that benefit Valleywise Health with coordinators from Medical Schools.
Answers students' questions and/or defer to the appropriate department.
Provides support to department residency coordinator with accomplishing the required tasks of the residency program.
Maintains and updates databases including VSAS, E*Value, and New Innovations.
Coordinates educational conferences for the residency program including, but not limited to, coordinating speakers, reserving space, ordering food, setting up computer and projector, and monitoring attendance. Preparing and compiling necessary materials. Maintaining and updating monthly department conference schedule.
Provide additional support to the department(s), to include answering phones, copy, file, fax, distribute mail, order food, and reserve rooms on meeting room manager.
Cross train on other department administrative coordinator functions.

Other duties as assigned.

Role-Specific Knowledge, Skills, and Abilities

Excellent verbal and written communication skills
High level of time and project management skills
Ability to work independently but also take direction well.
Excellent attention to detail.
Skilled problem solver and critical thinker.
Maintain an active Fingerprint Clearance Card through Department of Public Safety.

Maintain a valid Driver's License and motor vehicle record in good standing.
Maintain vehicle insurance coverage in accordance with the state minimum required limits.
Exhibit computer proficiency in Microsoft Office Suite (Ex: Word, Excel, and Outlook).

Administrative Clerkship Coordinator

District Medical Group

Phoenix, AZ

About the Company

District Medical Group

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