Administrative Assistants

Announcement

Details

Open Date 06/23/2026 Requisition Number PRN45432B Job Title Administrative Assistants Working Title Administrative Assistant II - Pathology Career Progression Track S00 Track Level S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday - Friday, 8am - 5pm. A hybrid telework schedule may be available if supported by operational needs after a training period.

VP Area U of U Health - Academics Department 00247 - Pathology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 10.92 - 21.81 Close Date 09/23/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Provides complex administrative support for faculty members of the Department of Pathology Division of Anatomic Pathology & Molecular Oncology. https://medicine.utah.edu/pathology/anatomic-pathology

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Administrative Assistant II | Job Code S22732 | Job Level S2 | Grade S14

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Requires at least 1 year of related work experience.

KEY RESPONSIBILITIES

• Provides administrative support to clinical faculty and department management by managing calendars, coordinating meetings and conferences, maintaining and ordering office supplies.
• Works harmoniously with technical laboratory personnel to support daily clinical operations.
• Schedules, plans and coordinates meeting and catering.
• Requests pathology slides for conferences.
• Assists with provider credentialing, manuscripts, and IRBs.
• Travel arrangements and reimbursements for faculty.
• Data entry of purchasing transactions and provide information of financial management reports.
• Collects, organizes and analyzes data for specialized reports.
• Assists with inventory and maintenance requests of lab equipment (microscopes and accessories).
• Website updates on profiles and curriculum vitae on University CV System.
• Purchasing and reallocation of funds to department accounts.
• Correspondence, assist with PowerPoint presentation preparation, and other projects necessary to support faculty and staff.
• Assists with onboarding/termination of faculty and GME Trainees.
• Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

Intermediate skills in Outlook, Excel and Word preferred. Experience with Cerner Millennium, Peoplesoft, University of Utah financial systems (Concur, Ushop, FMS), QGenda, Sharepoint, and MBM system helpful but not required.

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• None

• High School Diploma or Equivalent

• Associate Degree

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• • How many years of related work experience do you have?

• Less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more, but less than 10 years

• 10 years or more, but less than 12 years

• 12 years or more, but less than 14 years

• 14 years or more

• • Are you legally authorized to work in the United States?

• Yes

• No

• • Will you now or in the future require visa sponsorship for employment?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter