Administrative Assistant - Trinity Primary Care Detroit

Employment Type:

Full time

Shift:

Day Shift

Description:

POSITION PURPOSE

• Administrative Assistant II position supports Trinity Health's Detroit Health Ministry (DHM) located at the Samaritan Center, Detroit.This division was established as a continuing ministry of Trinity Health Michigan and serves the primary care needs of both uninsured and underinsured adults in Michigan by providing primary care, limited diagnostic testing and imaging, transportation and pharmaceuticals. The DHM strives to eliminate the barriers to access to care that many individuals face. In addition, the DHM arranges for specialty care through relationships with specialists and partnerships with other organizations.
• Standard work hours are 8:30 a.m. to 5:00 p.m., unless otherwise noted. Position is fully on-site.
• The position provides direct administrative support to the Executive Director of the market and the Medical Director, while also facilitating coordination with the Trinity Health Detroit Board, including engagement with the President and their executive assistant. In addition, this role plays a key part in supporting daily administrative office functions, to include ordering supplies, preparing materials for meetings, organizing team-building events, and ensuring smooth and efficient operations across the organization.

MINIUMUM QUALIFICATIONS

• Education: High school diploma or equivalent combination of education and experience. Additional formal clerical and computer training preferred.
• Experience: Familiarity with secretarial support procedures, usually gained through three or more years of progressively responsible administrative office experience.
• Certification/Licensure: Not required

WHAT YOU WILL DO

• Composes, types and edits correspondence, reports, minutes and materials, ensuring accuracy, clarity and confidentiality.
• Organizes office workflow and handles routine administrative matters independently.
• Maintains record-keeping and filing systems, including sensitive personnel, payroll and operational data.
• Gathers, analyzes and prepares reports and data summaries; maintains databases for reporting and quality purposes.
• Coordinates meetings, calendars and travel; prepares materials and records minutes.
• Tracks budgets and expenditures; identifies discrepancies and supports financial reporting.
• Screens and manages correspondence, calls and visitors; routes information appropriately.
• Communicates with internal and external contacts, including leadership, to exchange information and coordinate activities.
• Orders supplies and supports office operations, equipment and organization.
• Trains and supports clerical staff; may coordinate and review their work.

POSITION BENEFITS AND HIGHLIGHTS

• Benefits effective Day One! No waiting periods.
• DailyPay opportunity for earned wage access.
• Full benefits package including Medical, Dental, Vision, PTO, Life Insurance, Short and Long-term Disability.
• Retirement savings plan with employer match.
• Opportunity for growth and advancement throughout Trinity Health.
• Tuition reimbursement.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.